The Finance and Operations Manager
ORGANIZATIONAL CONTEXT
UCP Roda Untuk Kemanusiaan (UCPRUK) mission is to provide affordable, high quality adaptive wheelchair for people with disability with main goal to develop sustainable wheelchair service provision in Indonesia. UCPRUK strategy and objective includes: Develop networks of wheelchair service providers by providing Wheelchair Service Provision Training, Advocate for inclusion of adaptive wheelchairs and other assistive device into government health care and social protection program. UCP Roda Untuk Kemanusiaan distributed adaptive wheelchairs for person with disability to various region in Indonesia. UCP Roda Untuk Kemanusiaan operates warehouse, and logistic center in Yogyakarta with storage capacity of 1,000 unit.
Summary: The Finance and Operations Manager will oversee all financial, administrative, and operations aspects of UCP Roda Untuk Kemanusiaan (UCP). The Finance and Operations Manager will oversee grant accounting with various compliance requirements, inventory management, payroll, creation of financial statements, grant reporting, database oversight and a variety of adminstrative supervision.
The Finance and Operations Manager will be report directly to National Director, with guidance and direction provided by the Director of Finance and Operations at UCP Wheels headquarters in Los Angeles, California, USA.
Essential Duties and Responsibilities
· Provide leadership over day to day management of Finance and Operations which include finance, accounting, operations, administration, and warehouse. And governance and control over organization resources
· Directs the installation and maintenance of accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.
· Supervise, coaching, guiding, and motivating team member.
· Develop annual budget plan as well as budget absorption report and provide variance analysis for external and internal stakeholder
· Oversight and quality control over accounting system as to ensure Organization Accounting process are in line with Generally Accepted Accounting Principles (GAAP).
· Establishes system controls over financial systems and develops procedures to improve existing systems.
· Supervise monthly end closing and review both preliminary financial and final financial report prior of being release to stakeholders.
· Coordinates preparation of external audit materials and external financial reporting.
· Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
· Responsible for the procurement and tracking of wheelchair inventory, both In-Kind and purchased, for the Indonesia office, including processing VAT exemptions under USAID policy. Direct and participates in cost analyses and rate studies.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies:
· Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
· Interpersonal – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
· Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
· Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.
· Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
· Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Technical Knowledge:
Financial accounting standards (PSAKs) or GAAP required.
Knowledge of Indonesia tax laws and reporting requirements required. Grant or fund accounting preferred.
Education/Experience:
Bachelor’s degree in Accounting or Finance required; Master’s degree (M.B.A.) or equivalent preferred.r Four to ten years related experience and/or training; or equivalent combination of education and experience. Work experience in a USAID or other international donor-funded project.
Computer Skills:
Advanced knowledge of Microsoft Office Suite including Excel; Quickbooks accounting software (or similar accounting software).
Oral/Written Communication:
Fluency in Bahasa Indonesia. Proficiency in written and oral English required.
Closing Date: August 14, 2019
How to Apply
Please apply by emailing a CV and cover letter addressed to rukfinance@ucpruk.org Subject Line: Finance and Operations Manager application
