UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Quality of Life
UNICEF Indonesia is looking for an experienced Senior Executive Associate who will provide full support to the Representative in coordinating and supporting different streams of work.
For more information on UNICEF Indonesia Country Office visit the website:https://www.unicef.org/indonesia/
How can you make a difference?
Title: Senior Executive Associate
Level: GS-6 (General Service Category)
Type of Contract: Fixed-Term, Post No: 3622Duty Station: Jakarta, Indonesia
The Executive Associatewill provide full support to the Head of Office (the Representative). The Senior Executive Associate is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions (including organizing events as needed), to enable the smooth running of the Representative’s day-to-day activities, as well as his/her Office.
This position will support the coordination of appointments for the Representative with high level government officials, liaising with 7 field offices across Indonesia, Head Quarters in New York and the Regional Office in Bangkok as well as maintaining confidentiality and discretion at all times in this role. S/he will also represent the supervisor in initiating, following up on actions pertaining to administrative requests.
MAIN TASKS AND RESPONSIBILITIES:
Summary of key functions/accountabilities:
Communications Support
Administrative Support
Operations Support
a. Communications Support:
On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
Communicate & coordinate responses of sensitive information to higher level managers & external high-level Governmentpartners.
Provide routine information pertaining to the work of the office of the Representative.
Draft responses to written inquiries on routine questions.
Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.
b. Administrative Support:
Maintain the supervisor’s calendar and arrange meetings.
Organize official travel on behalf of supervisor.
Preparing briefing materials for official trips or meetings.
Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.
c. Operations Support:
Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators and hosts.
To qualify as an advocate for every child you will have…
Bachelor’s degree in administration, or social sciences and related areas.
Minimum of 8 (eight) years of relevant professional work experience. Secondary education may be considered with minimum of 10 (ten) years of professional related experience.
Excellent communication skills
Training and experience using MS Word, Excel, PowerPoint and other software such as SharePoint; knowledge of integrated management information systems required.
Organizational, planning and prioritizing skills and abilities.
Ability to deal patiently and tactfully with visitors.
High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural background.
Ability to work in a team environment to achieve common goals.
Fluency in English and Bahasa Indonesia.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. This vacancy is open for Indonesian only.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Remarks:
The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure accuracy and completeness. Only shortlisted candidates will be contacted.
HOW TO APPLY:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=524087
