The S4C-Project is implemented by the Swiss Foundation for Technical Cooperation (Swisscontact), the Bern University of Applied Sciences (BFH-CDC) and the Association for Swiss International Technical Connection (SITECO) working in close collaboration with the Centre for Industrial Education and Training (CIET) of the Ministry of Industry (MoI) and the Directorate for Higher Education (DIKTI) of the Ministry of Research, Technology and Higher Education (RISTEK). Through the strengthening of Polytechnic institutes (Polys) in selected sectors and geographic locations and through the improvement of structures and services at the interface between Polys and industry, an important contribution to an improved quality and relevance of the overall Poly system in Indonesia is made, S4C is currently accepting applications for the position of:
Administrative Assistant
Based in Jakarta, DKI Jakarta (Job Code: ADV.000046)
Job Brief
Administrative assistant perform routine clerical and administrative duties. She/He will organize files, prepare documents, schedule appointments, and support other staff.
Task, Authority & Responsibility
· Answer telephones and take messages or transfer calls
· Schedule appointments and update event calendars
· Arrange staff meetings & Handle incoming and outgoing mail and faxes
· Prepare memos, invoices, or other reports
· Edit documents
· Maintain databases and filing systems, whether electronic or paper
· Perform basic bookkeeping
· Perform a variety of clerical and administrative duties that are necessary to run an organization of S4C Team Jakarta efficiently. She/He will use computer software to create spreadsheets manage databases and prepare presentations, reports, and documents. She/He also support document for purchasing supplies and managing stockrooms
· Uses videoconferencing, fax, and other office equipment
· Provides high-level administrative support for an office. She/He often handle more complex responsibilities, such as reviewing incoming documents, conducting additional document for office team, and preparing reports
· Work closely with the Country Office of Swisscontant Jakarta to create good performance
Employee Requirements
· Business administrative operation preferred in School administrative experience
· At least 1 year of relevant working experience in Vocational Education and Training institutions (VET)
· Business administrative
· Knowledge about the Indonesian Poly and TVET system development
· Communication skills in English
· Desirable: Degree/working in Vocational School
Please visit https://recruitment.swisscontact.or.id for further application submission
Please send your application by 30 September 2019, however we are continuing shortlist and conducting interviews for the right candidate before the deadline.