Lowongan Deputy Chief of Party Indonesia – Jakarta

Overall Purpose/Broad Function:

The Program Director will lead all aspects of the planning, implementation and reporting of the NI components of the BISA project in Indonesia. S/he will be responsible for technical leadership and administrative oversight of the program and will serve as the institutional liaison to the lead partner, Save the Children, as well as the donor and local government entities as required. S/he will manage a team of project staff distributed across the project areas. S/he will be accountable for all the NI deliverables - technical and financial to Save the Children. S/he will oversee engagement with stakeholders and any sub-grantees to ensure quality, timeliness, and efficiency of all products and activities generated under the grant.

 Key Duties and Responsibilities:

 3.1 Project Planning
Work with Save the Children Chief of Party to articulate the project scope, goals and deliverables and ensure they are understood by NI project staff and stakeholders.
Work with Save the Children Chief of Party and relevant NI experts to create a clear project implementation plan covering all NI components and each year ensure that annual work plans are developed for all NI components that clearly define activities, resources (time, money, equipment, etc) required for effective implementation and achievement of the deliverables of the project. Take the lead in responding to changes in the operating environment and making suggestions on reallocations of project resources and/or changing project activities.
 3.2 Project Implementation

Guide the development of Terms of References of activities to be undertaken by NI to ensure quality.
Guide the implementation of the project activities and ensure that NI project staff and any sub-grantees or contractors are executing the project according to the approved project plans.
Develop forms and records to document project activities and set up a system to ensure that all project information is appropriately documented, secured and shared.
Work collaboratively with NI technical teams to review the quality of the work completed (i.e. guidelines, Standard Operating Procedures (SOPS), manuals, tools and project reports) to ensure that they meet NI quality standards.
Ensure gender is mainstreamed throughout the project.
Participate in regular project management meetings with the Save the Children Chief of Party and other senior project staff.
3.3 Project Monitoring, Reporting and Communication

Ensure that project implementation and progress are regularly monitored and reviewed with NI staff, implementing partners and key stakeholders and corrective actions are undertaken in a timely way.
Ensure that a detailed project monitoring plan, that is in line with the Project Log Frame, is developed in collaboration with implementing partners during project inception, is well understood, presents gender disaggregated data and is implemented in a timely way.
Work with the Save the Children CoP to ensure that the technical and financial reporting required from NI is clear and is communicated to all NI stakeholders.
Identify capacity building needs for NI staff to ensure that program monitoring is undertaken as envisaged.
Establish a communication schedule to update stakeholders including appropriate staff in the project on the progress of the project.
Collate all relevant project information and generate reports on NI components of BISA.
Oversee the development of Terms of Reference and scope of work for baseline, mid-term and end-line evaluation of the project and ensure they are in line with the donor agreements and expectations.
Ensure that evaluations are conducted as planned.
 3.4 Financial Management

 Ensure that the project activities are implemented within budget allocation.
Develop quarterly cash flow projections and monitor actual cash flow and variance and report to NI designated grant manager.
Ensure that the contracts database is regularly updated, regular relevant reports are generated and budget variances are adequately explained.
Ensure that implementing partners and/or vendors set-up appropriate financial procedures and tools required to be in alignment with NI financial requirements and standards.
Ensure all project funds are managed according to established accounting policies and procedures and grant requirements.
 3.5 Human Resource Management

Ensure that all NI staff understand the program objectives, components and proposed activities.
Ensure that all NI project staff (and indirectly, staff of NI’s sub-grantees) receive appropriate orientation and needed capacity building to the project.
Manage NI project staff and consultants according to the established policies and practice of the organization.
Ensure NI project staff, consultants and partners understand NI’s commitments to child safeguarding, and the prevention of sexual harassment and abuse of staff and local people.
Ensure the performance of NI project staff is effectively appraised in line with NI policy and procedures and that mentoring needs or training required to improve staff performance are identified and supported.
Ensure that implementing partners’ staff profiles are in line with agreed qualifications required with NI.
Manage NI employees’ contracts and consultants in a timely manner and according to local legislation and NI policies.
Ensure that project field staff have adequate security and field offices have emergency plans in place.
Quality control Terms of References for short term consultants and ensure consultants with appropriate skills and experience for the project activities are recruited.
In consultation with the appropriate managers, recruit, interview and select staff and/or volunteers with appropriate skills for the job.
 3..6 External Relations

Build and strengthen relationships with key project stakeholders and implementing partners to ensure that the project is harmonized with other donor funded programs and facilitates government leadership and ownership in line with the Paris Principles.
Ensure timely responses to donor’s and other key stakeholder’s inquiries and concerns.
Represent NI at sub-national, national and international conferences/fora as required by the project or at the request of NI senior managers.
Ensure positive communication and build a positive relationship with donor and government agencies at national, regional and local level.
 3.7 Support and links to the NI Country team

Ensure BISA planning is done in conjunction with other NI programs in the country and overall operations within the country program are efficient.
Provide operations support to the CD for the overall effective management of the country program.
Any other related duties.
Supervisory Responsibilities:

4 direct reports; 8 staff within the BISA project team
 Education/Professional Designations/Experience:

Master’s Degree in Nutrition or Public Health preferred.
Minimum -8-10 years of experience in a managerial role for an international NGO or public sector agency working in public health or nutrition
Language Skills:

Fluency in English – written and spoken
Fluency/knowledge of Indonesian Bahasa would be desirable
 Travel Requirements:

The position is based in Jakarta, Indonesia with regular travel to the project areas in West Java and NTT
Occasional travel to NI HQ or the Asia RO
 Other Specific Skill Requirements:

Proven project management and staff management skills
Demonstrated knowledge and experience in public health and nutrition programming
Demonstrated understanding of results-based management, performance measurement frameworks and fundamentals of program monitoring and donor reporting
Excellent written English
Strong network in nutrition and public health community
Understanding of the challenges of working in remote contexts in Indonesia and/or Asia.
Strong advocacy skills
Strong MS Excel and Word skills
Strong interpersonal communication skills

Competition closes on September 30, 2019. This position is located in Jakarta, Indonesia. We thank all applicants for their interest, however only those chosen to participate in the interview process will be contacted. The annual remuneration for this position is IDR 524,810,245 per annum all inclusive.

NI is a non-smoking work environment.

How to apply?
Nutrition International is committed to an inclusive, barrier-free work environment and encourages applications from all qualified individuals..

To apply please visit: https://nutritionintl.bamboohr.com/jobs/view.php?id=113

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