The GIZ Office Indonesia is seeking one qualified Indonesian candidate for the following position:
Contract & Procurement Professional
(Temporary – 6 months only)
Responsibilities
The incumbent will perform the scope of the following tasks, but is not limited to:
Overall smooth and uninterrupted functioning of the assigned area of responsibility
Organization and co-ordination of all work mechanisms
Keeping of experts or programs/projects informed of the status of procurement etc, especially in cases of delays
Daily operational execution of all affairs in the assigned area of responsibility
Good impression of the Country Office through a helpful attitude towards the clients
Well established communications to all frequently approached offices
The Contract and Procurement Professional performs the following tasks:
Tasks
1. Procurement of Services above Euro 1.000
§ Maintain and carry out local and regional procurement of goods and services in accordance with GIZ guidelines and procurement process
§ Process procurement of service for local and regional freelance experts and consulting companies, coordinate assignments and works contract (construction)
§ Process the Financing Contribution (financing agreement and local subsidy contract)
§ Reviewing all documents/ task order proposals for contractual consistency, accuracy and compliance with GIZ regulations
§ Prepare Contract by using computer program (SAP – CoSoft)
§ Ensuring that all contractual mechanisms are being fully executed and modified in a timely manner and compliance with GIZ regulation.
§ Maintaining close and continuous communications with project office‘s contracting representative and technical staff to ensure term of reference, scopes of work, deliverables, budgets, etc., is doable/achievable, meaningful, and reasonably priced
§ Monitor status of contract implementation, computation of all payments including advances, file documents of completed assignments
§ Maintain a database of national and regional experts including moderators by using computer program (Consultant Software – CoSoft)
§ Providing advice as well as guidance to Program/Project staff concerning the GIZ guidelines and procurement issues
2. Procurement of Goods above Euro 1.000
§ Prepare the procurement process in compliance with GIZ Regulation
§ Maintain, carry out, and responsible for local and regional procurement process (negotiates costs, orders stationary, inspect delivery, etc), including quotation procedures and the summary bid analysis to get best overall value in accordance with GIZ guidelines
§ Conducting compliance review of procurement request and specification submitted by project offices
§ Assisting Program/Project staff with managing procurement-related selection process
§ Provide advice and training to GIZ Indonesia staff on procurement
§ Prepare Purchase Order for suppliers by using computer program (SAP – ProSoft)
§ Maintain a database of suppliers
3. Digitalization on Procurement and Commercial Eligibility Checks
E-Procurement procedure (e-tendering process, e-filing)
Monthly monitoring system for Contract and Procurement process to support the project to reduce the Third Party Receivable and Obligo (commitment) in the system.
Support the Principal Advisor to conduct the commercial and legal eligibility checks on potential recipient for Financing Contract
4. Other duties/additional tasks
Filing the contracts and purchase order according to GIZ regulation as active and inactive files
Assist in and/or carry out other project activities and tasks as assigned
Undertake further job training related to his/position and duties if required
Make photocopies and scans documents if and when required
Compile and organize information materials
Label files according to GIZ filing system
Required qualifications, competences and experience
Formal Education
· Bachelor’s degree in accounting, Law, and/or Business Administration
Professional Experience
At least 5 years’ professional experiences in a comparable position
Other Qualifications
Knowledge in SAP - CoSoft and ProSoft
Abilities to work under pressure and service oriented
Mandatory language knowledge (English fluent both oral and written)
Good working knowledge of computer applications (e.g. MS Office).
Good English conversation and written skills.
Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
Duty Station: Jakarta
Direct Supervisor: Contract & Procurement Manager
Expected Joining Date: a.s.a.p.
Interested candidates should submit a motivation letter, CV, trainings attended and list of references, addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on September 20th, 2019.
Please indicate your application by putting the following code in the subject line: GIZ Indonesia – Temporary C&P Professional.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)
Only short-listed candidates will be notified.
