Lowongan Finance Officer

BBC Media Action uses media and communications to help people take control of their lives and make informed decisions.  We do this through our focus on health, governance and rights, resilience and humanitarian response, partnering with civil society, local media and governments to produce creative programmes in multi-media formats which inform and engage audiences strengthen the media sector through building professional capacity and infrastructure.

Finance Officer
(1 position)

Reports To:  Head of Finance and Administration

Based:  Jakarta, Indonesia

Duration:  One year initially with a possibility of extension

Job Purpose

Responsible for the preparation of financial reporting and accounting duties, and support the Head of Finance and Administration in management and oversight of all financial functions of BBC Media Action Indonesia in compliance with BBC Media Action Finance, HR, procurement and logistics policies and procedures as well as donor and government requirements.  Responsible for ensuring financial policy and procedures are known and understood by all staff and support non-finance team members in budgeting, reforecasting, coding and other technical issues.


Main Duties:

Accounting

Check payment requests against authorisation, completeness, accuracy, coding, origin and compliance with guidelines from the BBC, donors, governments and other relevant authorities.
Analyse transactions and code them correctly as per BBC requirements.
Maintain up-to-date accounting records that are relevant, reliable, objective and understandable.
Post entries to accounting software in a timely manner.
Ensure a backup and retention procedure is in place and followed for all accounting records/data/document.
Ensure that differences or discrepancies are brought to the attention of the Head of Finance and Administration and follow up, ensuring appropriate action is taken.
Prepare financial reports, documents, registers and other data to respond to auditors queries
Check spending against effective use of resources that mainly apply best value for money principles.
Ensure that expenses and staff advances are settled in a timely manner.

Cash and Bank Transactions

Process bank and cash transactions.
Follow internal control procedures that are applicable for cash disbursements, receipts and transfers
Liaise with bank officials to resolve problems or facilitate improved service.
Perform all bank account reconciliations on a timely basis
Ensure that valid cash receipts/invoices are collected from the payee for all payments
Reconcile all payments to the actual cash balances daily, conduct weekly cash count and full reconciliation at month end;
Ensure that petty cash procedures are strictly followed and well managed

Budgeting, Forecasting and Reporting

Prepare periodic cash forecasts and submit them to Head of Finance and Administration.
Monitor cash usage and requirements and advise Head of Finance and Administration of any possible unusual activity or requirements
Assist the Head of Finance and Administration in the preparation of donor and other financial reports.
Produce the required monthly reports including budget vs actual reports.
Participate actively in the regular budget reviews as per the schedule
Exercise budgetary control before processing payment requests.

Payroll

Process monthly payroll on time.
Ensure enough cash is available at the bank for payroll payments.
Prepare the necessary accounting entries including salary allocations and payroll related deductions including taxes
Serve as primary liaison for staff and other external partners (banks and government office) for any payroll related issues
Liaison with local government to ensure compliance with tax regulations, pension payment and other requirements.

Procurement

Review all procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
Maintain a system to track commitments and outstanding contract amounts.
Provide input to purchase request approvals and ensure procurements are made based on available budget.

Safeguarding & Other Duties

1.    Understand and comply with the Safeguarding policy and the staff Code of Conduct.

2.    Participate in relevant mandatory training on Safeguarding and Respect at Work.

3.    Report any Safeguarding concerns immediately, either to the Country Director, or using the Whistleblowing Policy. <>
4.    Undertake  any other relevant tasks or responsibilities as requested by your line manager.


Required skills, knowledge and experience         

•        Qualified Accountant or qualified through experience.

•        At least 3 years working experience in a similar role within a recognised NGO or INGO.

•        Good interpersonal skills to establish effective working relationships with internal and external partners.

•        Able to communicate effectively at all levels within the organisation.

•        Excellent IT skills with experience of operating computer-based financial management systems.  Competent to advanced level in Microsoft Excel.

•        Willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing agreed solutions.

•        An eye for detail and a concern for accuracy, together with the ability to keep sight of the broad picture.

•        Fluency in English and Bahasa Indonesia.
                                                         

Key competencies:


The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

•        Analytical Thinking – able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.

•        Decision Making – is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.

•        Planning and Organisation – is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.

•        Resilience – can maintain personal effectiveness by managing own emotions in the face of pressure, set backs or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.

•        Communication – the ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.

•        Managing relationships – able to build and maintain effective working relationships with a range of people.

•        Self Development – Is able to identify and apply opportunities for learning and development.

•        Developing Others – able to recognise potential (managerial, professional, artistic or otherwise).  Willing to foster the development of potential in others.  Creates a climate in which potential can be realized


This job description is not intended to be an exhaustive list of responsibilities and duties.


Applications:

Interested applicants should submit a CV with an introduction letter detailing their skills, knowledge and experience, and outlining what they can bring to the job. Please do not include certificates.

Email to recruitment@id.bbcmediaaction.org <mailto:recruitment@id.bbcmediaaction.org>
Only short-listed candidates will be contacted to attend an interview.

Closing date: 15 November 2019


The BBC is an equal opportunity employer


Trirosa Manalu
HR Manager, BBC Media Action
Trirosa.Manalu@id.bbcmediaaction.org <x-webdoc://B5141DC2-A1B0-4D15-964D-C14C1AF28599/Trirosa.Manalu@id.bbcmediaaction.org>

Jakarta Indonesia

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