Lowongan Senior Finance Officer based in Palu, Central Sulawesi

Islamic Relief  Worldwide is an independent humanitarian and development organisation with a presence in over 40 countries around the globe. Islamic Relief Worldwide is a UK based International relief. We have been fighting poverty and injustice for 30 years, in a world in which over three billion people still live in poverty.

Country Purpose:

Islamic Relief Worldwide in Indonesia was operational since 2003 following the  MOU signing with the Ministry of Home Affairs. The objective of IRW in Indonesia programme is to contribute to the social welfare of the Indonesia people and to alleviate the suffering. The main sector for the programme include:

 Water and Sanitation
 Sustainable livelihood
 Education
 Child Welfare
 Shelter
 Health and Nutrition
 Disaster Risk Reduction
 Climate Change

The geographical areas are Banten, NTB, Aceh and Central Sulawesi province directly implementing or  through partners.


Islamic Relief Worldwide in Indonesia is looking to recruit a Senior Finance Officer, based in Palu.



REPORTING LINES:

Post holder direct reports to : Finance Manager

GENERAL :


 §  Preparation and control project budget assigned.

 §  Implement financial policies and procedures

 §  Establish and maintain cash controls

 §  Establish, maintain and reconcile the general ledger

 §  Monitor cash reserves and investments

 §  Prepare and reconcile bank statements

 §  Establish and maintain supplier accounts

 §  Processes supplier invoices

 §  Issue cheques for all accounts due

 §  Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)

 §  Any other tasks will be given by the line manager

 Key Duties & Responsibilities:

 §  Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.

 §  Plan and implement systems for financial operations in the area program offices in accordance with the Islamic Relief Finance Manual and donor regulations; including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.

 §  Train and supervise finance staff in the program.

 §  Maintain banking relations and plan and monitor area office cash flow requirements to ensure the smooth implementation of Islamic Relief Service projects.

 §  Prepare monthly standard accounting submissions for review by the Finance Manager, including general ledger files, account reconciliations, expenditures by cost center/project, as well as other financial information in a timely and accurate manner.

 §  Prepare monthly management report reports to the Finance Manager and Program staff as required, including expenditures by cost center/project and other financial information, in a timely and accurate manner.

 §  Prepare financial reports, for review by the Finance Manager to donors in line with donor requirements and templates.

Cash Payments

Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.
Check that all relevant columns and cells of payment requisitions Form had been filled properly.
To check that approval of competent Authority has been taken to make the payment.
Petty Cash handling & security
Daily cash closing to have proper control on petty cash
To deal with routine financial queries base on Islamic Relief along with the donors financial procedure/guidelines
Bank Payments

Check that all relevant columns and cells of payment requisitions Form had been filled properly.
Checking the Invoices raised by suppliers and vendors.
To check that approval of competent Authority has been taken to make the payment.
Preparation of cheques and ensure signatures thereon.
To deduct applicable tax from each and every payment.
Deposit of Tax in the Government Treasury, and submission of tax challenge to eligible
To ensure delivery of checks to the suppliers.
Checking the Invoices raised by the partners.
Preparation of documents and cheques in terms of budget transfer to partners based on MoA
Maintain financial record, Budgeting and Reporting

Prepare budget for new project proposal using IRW format and required format from donor, and submitted to Finance Manger for review.
Keep up date all financial record using Microsoft Dynamic AX
Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy
To operate specified financial modules/ ledgers as directed by the Finance Manager
Prepare of Monthly Reports and submitted to Finance manager for review before submit to IR HQ
Review and control Budget Vs Expenses and provided advise to project coordinator regarding project expenditures
Preparation of Financial reports to Donor and submitte to Finance Manager for review
Review Financial Reports from Partners
Receipt of Funds

Preparation of receipts for Donors, staff & or Beneficiaries on behalf of IR
Keep update record of receipts & ensure to deposit these amounts in IR’s official account
Support Finance Manager in maintenance of record of funds movement, ensuring availability of funds at all times in area office, and prepare request Fund Transfer from Country Office.
Bank Liaison

Liaison with banks to keep latest development in banking laws and regulations
Preparation of Monthly Bank Reconciliation Statement
Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.
In case of any foreign trade activities, opening, maintenance and final payment of the LC’s
SKILLS AND COMPETENCIES:


University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
Proven years of finance related experience in an NGO or a commercial environment
Proven experience of analyzing, internal control, effective coordination in financial scope, work experience in multi cultural environments;
Good management skill
Good writing and communication skill
Excellent knowledge of computer operation (Windows, Excel, Power Point)
At least 5 years experience in Finance
Must be able to read, write and speak fluent English
Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).
High level of attention to detail and accuracy

Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.

Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.

ACCOUNTABILITY:

All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project

Please send only your application letter and CV to the email address:

hrislamic@islamic-relief.or.id

Only short-listed candidates will be contacted.

The deadline for submitting applications is:  6 December 2019