Lowongan Admin Assistant

ICCO Regional Office in Denpasar (Indonesia) is inviting experiencedcandidates to apply for the position of:
Admin Assistant

Based: Denpasar, Indonesia
Closing date:  December 9th, 2019

ICCO Cooperation is a Dutchorganization with more than 50 years of experience and global presence of fiveregional offices. The regional office in South East Asia implements programs inMyanmar, Indonesia, Philippines, Cambodia and Vietnam. Together with ourpartners from the public and private sector ICCO works towards a just anddignified life for all, by promoting opportunities for economic empowerment andinclusive development. Responsible and inclusive growth is connected to ICCO’stwo core principles: Securing Sustainable Livelihoods and Justice & Dignityfor All. Our regional office is based in Denpasar, Indonesia.


ICCO - Regional Office South East Asia & Pacific - is looking for anAdmin Assistant, under thecoordination of Office Manager, with main tasks is as follow:

-         provide general administrative and clerical support includingmailing, scanning, faxing and copying to management

-         as a receptionist to welcome visitors to the office in a friendlyand professional manner and offer refreshments, as required, answer phone calls+ take note/message) and maintain contact list of staffs.

-         To open and distribute, scan and save into electronic filingsystem.

-         To maintain a stationery, kitchen supplies and equipment supply tothe office, ensuring sufficient stock is available to all member and toresearch and ensure value for money when placing orders, through obtaining quotesand negotiating with suppliers.

-         process the sending of letters/documents through DHL, JNE, andPost office etc

-         maintain inventory record and do inventory checking every 6 (six)months

-         maintain project filling system

-         Maintain communication material

-         Coordinate repairs to the office equipment

-         Maintain reception area material (eg. Newspaper, flyer etc) forthe purpose of providing resource information to the visitors

-         Support on meeting activities

-         Prepare purchase procurements such us purchase request, biddingsand purchase order.

-         Support on work permit and visa

-         Assisting office manager on administration and HR admin if necessary

-         Book reservation based on travel plan (airline ticket, hotel) incoordination with travel agent.

-         Maintain corporate agreement with travel agent, hotel and othersvendors


Qualifications:

·        Minimum completion of secondary education (diploma III),preferably in Economy/Management.

·        Minimum 3 years of relevant admin experience is required, preferablyrelated to travel arrangements

·        Proficiency in English written and spoken

·        Ability towork well with other, meet deadlines, and respond to changes in priorities

·        Excellentwritten and verbal communication skills and strong organisation skills

·        Strongproblem solving and analytical skill required

·        Ability towork independently, take initiative set priorities and see project through completion

·        Strongservice-focused orientation, must work well and respectfully with field officepersonnel

·        Proficiencyin English and local language is a plus


Application

Pleasesend your motivation letter and CV (up to 4 pages maximum and in English) bye-mail latest8 December 2019 to Enny (N.Aeni@icco.nl).  Whenshortlisted, you will receive an invitation.

ICCO gives an equal-opportunity employmentregardless of race, gender, religion, or political affiliations.