Lowongan Admin Assistant

ICCO Regional Office in Denpasar (Indonesia) is inviting experiencedcandidates to apply for the position of:

Admin Assistant



Based: Denpasar, Indonesia
Closing date:  December 9th, 2019

ICCO Cooperation is a Dutch organization with more than 50 years of experience and global presence of five regional offices. The regional office in South East Asia implements programs inMyanmar, Indonesia, Philippines, Cambodia and Vietnam. Together with ourpartners from the public and private sector ICCO works towards a just anddignified life for all, by promoting opportunities for economic empowerment andinclusive development. Responsible and inclusive growth is connected to ICCO’stwo core principles: Securing Sustainable Livelihoods and Justice & Dignity for All. Our regional office is based in Denpasar, Indonesia.



ICCO - Regional Office South East Asia & Pacific - is looking for an Admin Assistant, under the coordination of Office Manager, with main tasks is as follow:



-         provide general administrative and clerical support includingmailing, scanning, faxing and copying to management

-         as a receptionist to welcome visitors to the office in a friendlyand professional manner and offer refreshments, as required, answer phone calls+ take note/message) and maintain contact list of staffs.

-         To open and distribute, scan and save into electronic filing system.

-         To maintain a stationery, kitchen supplies and equipment supply to the office, ensuring sufficient stock is available to all member and to research and ensure value for money when placing orders, through obtaining quotes and negotiating with suppliers.

-         process the sending of letters/documents through DHL, JNE, and Post office etc

-         maintain inventory record and do inventory checking every 6 (six)months

-         maintain project filling system

-         Maintain communication material

-         Coordinate repairs to the office equipment

-         Maintain reception area material (eg. Newspaper, flyer etc) for the purpose of providing resource information to the visitors

-         Support on meeting activities

-         Prepare purchase procurements such us purchase request, biddingsand purchase order.

-         Support on work permit and visa

-         Assisting office manager on administration and HR admin if necessary

-         Book reservation based on travel plan (airline ticket, hotel) incoordination with travel agent.

-         Maintain corporate agreement with travel agent, hotel and othersvendors





Qualifications:

·        Minimum completion of secondary education (diploma III),preferably in Economy/Management.

·        Minimum 3 years of relevant admin experience is required, preferablyrelated to travel arrangements

·        Proficiency in English written and spoken

·        Ability towork well with other, meet deadlines, and respond to changes in priorities

·        Excellentwritten and verbal communication skills and strong organisation skills

·        Strongproblem solving and analytical skill required

·        Ability towork independently, take initiative set priorities and see project through completion

·        Strongservice-focused orientation, must work well and respectfully with field officepersonnel

·        Proficiencyin English and local language is a plus



Application

Pleasesend your motivation letter and CV (up to 4 pages maximum and in English) bye-mail latest8 December 2019 to Enny (N.Aeni@icco.nl).  Whenshortlisted, you will receive an invitation.


ICCO gives an equal-opportunity employmentregardless of race, gender, religion, or political affiliations.