Lowongan FHI 360 Vacancies for MADANI Project and TB PS Project

Position Title: Partnership Administrative Officer

Project Summary: 
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 50 countries, all 50 U.S. states and all U.S. territories.


FHI 360 is currently recruiting for the position of Partnership Administrative Officer for MADANI, USAID’s civil society support initiative that began in March 2019. The project focuses on developing the capacity of civil society organizations (CSOs) to increase accountability and tolerance at the district level. Provinces of intervention will include West Java, East Java, Central Java, Banten, West Kalimantan, and South Sulawesi.


Position Description:


The position is responsible for providing technical and administrative aspects of the project’s cost share in support of its goals and objectives.  He/she ensures that the cost share and its processes are managed according to policies and standards.   He/she supports in the compliance by potential cost share partners in time and content of cost share correspondence, communications, and products.  Works closely with others for the delivery of cost share requirements and seeks to integrate actions and plans with program strategies.


The Partnership Administrative Officer will work as part of the Finance and Administration Team under the leadership of Finance Manager to manage cost share-related aspect with many different stakeholders, such as local governments, CSOs, private foundations/charity, private sectors, and many others. The Officer will serve as a focal point for MADANI on cost share.

The position will be based in Jakarta, Indonesia.


DUTIES AND RESPONSIBILITIES

Operational Duties:

-        Provide support to the technical and program staff/team on cost share documentation aspect, including develop, maintain, and update a comprehensive electronic and paper filing system on cost share partners;

-        Coordinate and work closely with the field-based coordinators on local potential partners for cost share;

-        Assist technical team with routine project management related to cost share;

-        Work closely with MEL Team to ensure the partnership/collaborations as well as its cost shares funds generated are well tracked and documented for outreach and lesson learned purposes;

-        Serve as point of contact for all cost share related issues for the project.


Financial Duties:


-        Prepare and develop cost share budget, justification, and letter of commitment;

-        Negotiate cost share commitments from potential partners;

-        Work closely with the Finance and Administration team on managing cost share, i.e., administering, documenting, verifying, and reporting cost share items;

-        Prepare monthly cost share reports and ensure proper backup documentation are obtained, filed and properly reported;

-        Prepare summary of cost share;

-        Perform other duties as assigned.


Qualifications:

-        Bachelor’s degree in relevant subject, i.e., Accounting, Finance, Business Administration and/or related
fields;

-        A minimum of 5 years of full-time Professional experience in financial management and administration preferably in a non-profit setting (development organizations/NGOs - both international and/or domestic);

-        Experience in managing cost share;

-        Familiarity with USAID’s cost share rules and regulations;

-        Excellent written and oral communication skills in English and Bahasa Indonesia required;

-        Ability to meet deadlines with strong attention to consistency, detail, and quality;

-        Able to work independently and on a team;

-        Ability to travel within country if needed.


This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.


Interested candidate please apply through FHI 360 career portal with the link below by the latest on January 17, 2020

https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/Jakarta-Indonesia/Partnership-Administrative-Officer_Requisition-2020200000-1


Position Title: Travel and Logistics Assistant

Project Summary: 

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 50 countries, all 50 U.S. states and all U.S. territories.


FHI 360 is currently recruiting for the position of Travel and Logistics Assistant for MADANI, USAID’s civil society support initiative that began in March 2019. The project focuses on developing the capacity of civil society organizations (CSOs) to increase accountability and tolerance at the district level. Provinces of intervention include West Java, East Java, Central Java, Banten, West Kalimantan, and South Sulawesi.


Position Description:


The Travel and Logistics Assistant will work as part of the Finance and Administration Team under the leadership of Procurement and Operation Officer to provide support and assistance to all travels and logistics for the project. S/he will be responsible for project’s travel and logistics arrangements, including 32 field-based coordinators and partners. 

The position will be based in Jakarta, Indonesia.


DUTIES AND RESPONSIBILITIES

-        Assist Procurement and Operation Team in arranging all travels for MADANI Team;

-        Be responsible for logistics preparation and travel arrangements (ticket, hotel, catering, meeting venue, etc.);

-        Provide proactive, accurate, timely and high-quality work on all logistics and travel arrangements and in compliance with the administrative requirement of the project in coordination with all divisions within MADANI;

-        Perform other administrative tasks consistently with the overall scope for this post as directed;

-        Other duties as assigned.

Qualifications:

-        Bachelor’s degree in Finance, Business Administration and/or related subject with strong grounding in social development;

-        A minimum of 5 years of full-time professional experience in travel administration;

-        Familiarity with USAID’s rules and regulations, is preferred;

-        Proficient in English, written and spoken;

-        Ability to meet deadlines with strong attention to consistency, detail, and quality;

-        Able to work independently and on a team;

-        Experienced in the usage of computers and office software packages is required.


This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.


Interested candidate please apply through FHI 360 career portal with the link below by the latest on January 17, 2020

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Position Title: Senior Finance Manager 

JOB SUMMARY/DESCRIPTION:                 
The Senior Finance Manager will oversee sound financial management, subgrant management and overall administration of the TBPS project. S/he will ensure the project functions efficiently in all financial and administrative matters. S/He will also provide financial technical assistance and develop the capacity of partner organizations in country. S/He will ensure the achievement of all financial control and performance objectives in accordance with requirements of FHI360, TBPS, and USAID.


 DUTIES AND RESPONSIBILITIES:   
            

·       Review and analyze monthly financial budgets, both actual and forecast. Direct and manage the program budget in accordance with the approved annual budget and monitor the expenditures on an on-going basis.

·       Provide leadership and support for all financial management areas, including accounting, payments, reporting systems and procedures. Coordinate with related staff to ensure that project budgets, accounting and fiscal control procedures are implemented effectively.

·       Review and approve monthly close financial reports for submission to Corporate Accounting.

·       Review the financial transactions of the TBPS project to ensure compliance with Indonesian tax laws and regulations.

·       Responsible for all financial reporting including donor reports, annual VAT ; quarterly accruals, monthly labor allocation, separation accruals, and country-specific; and tracking of subaward expenditures.

·       Provide timely and accurate financial reports to company management and funders, as required.

·       Work with technical staff to prepare and monitor approved budgets for assigned interventions.

·       Ensure all activities related to financial management are carried out in conformance with policies and procedures established by FHI 360, TBPS and USAID.

·       Provide recommendations and consult with the TBPS Chief of Party/Project Director on financial compliance issues.

·       Oversee the monitoring and review of subproject financial reports to ensure compliance with subproject budgets, FHI 360 and TBPS policies, and USAID rules and regulations. Ensure that each invoice is uploaded into the Subaward Tracking (SAT) database.

·       Perform review of project expenses and review all documentation related to VAT-exemption requests.  Update and maintain internal control system for all VAT related transactions and exemption requests.

·       Supervise the daily work of finance staff members.

·       Keep abreast with the latest trends in financial accounting and mentor staff. Build capacity of finance staff on financial policies and procedures, GAAP practices, etc.

·       Ensure all the tax calculations are correct for FHI 360.

·       Manage the finance team within  TBPS project.

·       Participate and contribute to the overall mission of FHI 360 and perform other duties as assigned.

QUALIFICATIONS

Education/Experience:

·       Bachelor degree in Business Administration, Finance or Accounting or related field, and over 10 years’ relevant experience in a business setting. Master degree will be an advantage

·       Proficiency in spreadsheet software.

·       Prior experience working on USAID programs and working in an international NGO environment.

·       Experienced and knowledgeable in Indonesian Taxation Regulation. Tax Brevet A and B will be an advantage.

·       Must be able to read, write and speak fluent English.

·       Deltek Costpoint enterprise software system experience is preferred.

·       Working knowledge of office software, including Word and Excel.

·       Must be well organized, self-starter with attention to detail.

·       Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English.


This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.


Interested candidate please submit your application through FHI 360 career portal by the latest 17 January 2020

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