Lowongan Finance Officer based in Jakarta

About the organisation:

Islamic Relief  Worldwide is an independent humanitarian and development organisation with a presence in over 40 countries around the globe. Islamic Relief Worldwide is a UK based International relief. We have been fighting poverty and injustice for 30 years, in a world in which over three billion people still live in poverty.

Country Purpose:

Islamic Relief Worldwide in Indonesia was operation since 2003 following the  MOU signing with the Ministry of Home Affairs. The objective of IRW in Indonesia programme is to contribute to the social welfare of the Indonesia people and to alleviate the suffering. The main sector for the programme include:

Water and Sanitation
Sustainable livelihood
Education
Child Welfare
Shelter
Disaster Risk Reduction

The geographical area are Banten, NTB, Aceh and Central Sulawesi province directly implementing or  through partners.

Islamic Relief Worldwide in Indonesia is looking to recruit  Finance Officer, based in Jakarta

REPORTING LINES:

Post holder direct reports to : Finance Coordinator

KEY DUTIES AND RESPONSIBILITIES:

General :

·       Main Activities Assist with preparation of the budget

·       Implement financial policies and procedures

·       Establish and maintain cash controls

·       Establish, maintain and reconcile the general ledger

·       Monitor cash reserves and investments

·       Prepare and reconcile bank statements

·       Establish and maintain supplier accounts

·       Processes supplier invoices

·       Issue cheques for all accounts due

·       Ensure transactions are properly recorded and entered into the Microsoft Dynamic AX (accounting system)

·       Any other tasks will be given by the line manager


Responsibilities:

·       Cash Payments

·       Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.

·       Check that all relevant columns and cells of payment requisitions Form had been filled properly.To check that approval of competent Authority has been taken to make the payment.

·       Petty Cash handling & security

·       Daily cash closing to have proper control on petty cashTo deal with routine financial queries base on Islamic Relief along with the donors financial procedure/guidelines

·       Bank Payments

·       Check that all relevant columns and cells of payment requisitions Form had been filled properly.

·       Checking the Invoices raised by suppliers and vendors.

·       To check that approval of competent Authority has been taken to make the payment.

·       Preparation of cheques and ensure signatures thereon.

·       To deduct applicable tax from each and every payment.

·       Deposit of Tax in the Government Treasury, and submission of tax challenge to eligible

·       To ensure delivery of checks to the suppliers.

·       Checking the Invoices raised by the partners.

·       Preparation of documents and cheques in terms of budget transfer to partners based on MoA

·       Maintain financial record, Budgeting and Reporting

·       Prepare budget for new project proposal using IRW format and required format from donor, and submitted to Finance Manager for review.

·       Keep up date all financial record using Microsoft Dynamic AX

·       Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy

·       To operate specified financial modules/ ledgers as directed by the Finance Manager

·       Prepare of Monthly Reports and submitted to Business support manager for review before submit to IR HQ

·       Review and control Budget Vs Expenses and provided advise to project coordinator regarding project expenditures

·       Preparation of Financial reports to Donor and submitted to Business Support Manager for review

·       Review Financial Reports from Partners

·       Receipt of Funds

·       Preparation of receipts for Donors, staff & or Beneficiaries on behalf of IR

·       Keep update record of receipts & ensure to deposit these amounts in IR’s official account

·       Support finance Manager in maintenance of record of funds movement, ensuring availability of funds at all times in Country office and sub offices, and prepare request Fund Transfer from Head Quarter.

·       Bank Liaison

·       Liaison with banks to keep latest development in banking laws and regulations

·       Preparation of Monthly Bank Reconciliation Statement

·       Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.

·       In case of any foreign trade activities, opening, maintenance and final payment of the LC’s.


SKILLS AND COMPETENCIES:

·       University degree of accounting background or related field / At least Bachelor’s degree in the relevant studies

·       Proven years of finance related experience in an NGO or a commercial environment

·       Proven experience of analysing, internal control, effective coordination in financial scope, work experience in multi-cultural environments;

·       Good management skill

·       Good writing and communication skill

·       Excellent knowledge of computer operation (Windows, Excel, Power Point)

·       At least 4 year experience in Finance

·       Must be able to read, write and speak fluent English

·       Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).

·       High level of attention to detail and accuracy

 Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.

 Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.

 ACCOUNTABILITY:

 All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project

Please send only your application letter and CV to the email address:

hrislamic@islamic-relief.or.id

Applications submit directly to Islamic Relief Indonesia Office will not be considered. Women are strongly encouraged to apply for this position.

Only short-listed candidates will be contacted

The deadline for submitting applications : 24 January 2020