TOR Capacity Assessment of Development Actors in Southwest Sumba (Re Advertised)


Established in 2007, Southwest Sumba is one of the poorest districts in Eastern Indonesia with a population of 308.438 (2014 estimate), the highest compared to other districts on the island. The Southwest Sumba district faces an increasing number of poor, which was at 30.6% in 2017 according to Sumba Barat Daya Dalam Angka (2017). Southwest Sumba’s economy depends on agriculture activities that continue to face challenges from the local steppe climate (dry, semi-arid, and little rain). The government of Southwest Sumba also faces significant challenges in delivering basic services in health and education and in providing access to infrastructures as large-scale public systems, services, and facilities requires for the district to facilitate commerce and other socio-economic activities.

Through working in Southwest Sumba, WLF realized the presence of a number of civil society organizations (local, national and international) implementing development projects in health, education, or economic empowerment with the aim of supporting the government’s goal in reducing poverty and improving welfare for the people of Southwest Sumba. There is also growing interest from various donors to do further work in Sumba, particularly in helping the local government to achieve the national development goals of poverty reduction, accelerate the fight against childhood malnutrition and stunting, and of improved regional competitiveness, including better management of natural resources and human resource development.

With the strong commitment of Southwest Sumba’s government in meeting its development goals and growing interest from donors, there appears to be a growing need for local professional capacity and human capital to implement these development projects. As critical partners, the utilization of local resources (organization or individuals) can help facilitate greater longevity of project impact or sustainability, provide access to gain local knowledge and to grow skills and opportunities of the local populations. Local resources bring contextual and cultural knowledge, which are key assets to development work.

Understanding the growing demand for local professionals, WLF is interested in conducting a mapping of development actors (organizations and individuals) operating in Southwest Sumba to learn of existing capacity and capabilities of these actors. WLF hopes that the results from this mapping exercise can inform WLF in first determining whether there is a need for capacity building programs as well as what exact types would be needed.

About WLF 

The William and Lily Foundation (WLF) is a Jakarta-based philanthropic organization established in 2009. Our mission is to empower vulnerable and marginalized communities by bridging learning with access to opportunities. As an active grant-making foundation, we work closely with local implementation partners on three focus areas: Education, Health and Economic Empowerment.


WLF will recruit a Consultant (individual/team of individuals) to conduct a targeted capacity assessment in Southwest Sumba to gain further understanding on the following:

·         Identification of all civil society organizations operating in Sumba, as well as Southwest Sumba more specifically;

·         Existing capacity and needs of selected civil society organizations operating in Southwest Sumba (identifying strengths and weaknesses, capacity gaps, existing approaches or strategies for capacity development);

·         Document lessons-learned from previous experiences of capacity building training activities/programs, if any; and,

·         The social-economic, politico-cultural and legal environment in which the civil society organizations operate.

WLF hopes that the results from this capacity assessment can help inform the design of a capacity building support program for selected development actors (organizations and/or individuals) in Southwest Sumba. 


Prospective Consultant(s) is expected to conduct the capacity assessment activities in Southwest Sumba by starting with a mapping of active development actors (civil society organizations or individuals) followed by developing a baseline that can inform WLF’s capacity building program design.

Target respondents are expected to represent the following groups operating in Southwest Sumba:

1.    Development civil society organizations;

2.    Development workers.


The Consultant is expected to complete the above-mentioned activities with the following deliverables:

1.    A map of active development actors (organizations/individuals) in Southwest        Sumba.

2.    A capacity assessment using the following framework:

a.    Organizational development (strategy, organizational structure, organizational              culture and climate, systems and processes, outputs and performance, etc.)

b.    Resource management (internal management structures, manpower and human         resource management, (local) talent attraction and retention strategies, resource         mobilization strategies, efficiency in the use of funds)

c.    Information sharing (information sharing activities, cooperation, advocacy)

d.    Stakeholder relations (donors, government counterparts, partners, networks)

e.    Legal and regulatory framework

3.    Training needs assessment – to identify priority competencies needed by existing civil society organizations based on potential target groups (management, staff, etc.), including possible delivery methods of training programs.

4. Internal and external SWOT analyses – to help identify challenges and opportunities.

5. Mapping of demand and potential recruitment points for local development workers.

WLF hopes that the results from these activities can provide information to identify and develop realistic, feasible and time-bound capacity development strategies which can be implemented in a series of workshops.


The assessment is expected to start in late-January 2020 and prospective consultant will be expected to submit their final findings within 3 (three) months from the start of data collection activities.

Selection Criteria

WLF is looking for experienced individual(s) with extensive knowledge of organizational development issues in Eastern Indonesia. Prospective consultant is expected to have extensive experience in conducting capacity assessment that focuses on organizational abilities, capabilities, and capacity. Candidates should also possess the following qualifications:

  -      Bachelor’s degree in business management, organizational development,                    psychology, or relevant social sciences. A master’s degree is preferred.

-    A minimum of 5 years’ experience in conducting organizational and resource              mapping and/or assessment for civil society organizations in Eastern Indonesia.           Knowledge of Sumba, particularly Southwest Sumba is ideal.

-     Strong qualitative and quantitative skills in research methodology.

-      Strong interpersonal skills with experience in engaging local government,                    community leaders, and civil society.

-  Strong leadership and management skills, including ability to manage a small team.

-   Ability to handle tight timeline and prioritize.

-   Prior experience of working in multicultural setting and sensitive to different cultural  practices and values.

-    Ability and willingness to travel.

Submission Requirements

Prospective consultants are expected to submit technical and financial proposals in English or Indonesian that includes the following:

A comprehensive proposal for a capacity assessment that focuses on organizational development and human resources challenges and opportunities in Southwest Sumba, including a detailed research methodology to be applied, proposed instruments, and proposed selection criteria for target respondents (civil society organizations or individuals actively implementing development projects);
Most recent Curriculum Vitae with clear demonstration of previous experience in conducting capacity assessment, or organizational development study, or training assessment, and/or experience in implementing organizational capacity development and/or human resources capacity development programs/projects;
Proposed work plan including timeline for key activities and deliverables of the assessment;
Proposed budget in Indonesian rupiah, including daily rate, budget allocation for activities, travel and accommodation, incidentals and other expenses;
A writing sample of the consultant(s)’s previous capacity or needs assessment work.

Please send the technical and financial proposals in English or Indonesian to by 20 January 2020

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