FHI 360 Vacancy: PIC Admin Event (Daily Worker)

Position Title: PIC Admin Events (Daily Worker)

Overall Scope of Work

Assisting the logistical support to all workshop and meeting conducted by FHI 360 – LINKAGES project based on confirmation email-requested by PIC Program prior the event to Procurement team and copy to member of the operation team.

Specific Scope of Works:

1.      Prepare Registration/Attendance list;

2.      Ensure all receipt form are accordance with FHI 360 – LINKAGES format and financial policy (amount/rate);

3.      Ensure the refreshment/lunch/meeting package are prepared and accordance with the approved Purchase Order;

4.      Prepare all Office Stationaries needs according to workshop/meeting requirements (refers to Technical team needs- (refers to TOR and schedule);

5.      Ensure all the meeting arrangement (table, headtable, receptions and participants) based on the PIC program requirement. PIC Admin should have the contact name and number (mobile phone) of the hotel/Puskesmas/RSUD/counterpart person.

6.      Consult with PIC Program or Operations team if found major issues in the event, such as: addition, participants coming that exceed the PO number assigned, loss of training equipment etc.

7.      Assist on distributing all workshop/meeting materials as PIC program guidance;

8.      Received and follow up SURAT TUGAS and SPPD from participants as required;

9.      Making sure all electronic devices are available and working properly;

10.  Signed all advanced / reconciliation from PIC –Program prior /after receiving the cash for the event; 

11.  Stand by during the event for any troubleshooting;

12.  Prepared and reconciled all the report, financial and other related documentation for each workshop /meeting by end of the day;

13.  Consult and discuss any problem that may arise on the event with PIC program, or operation team;

14.  Make sure to “clean up” all documents and equipment or return it to FHI 360- LINKAGES;

15.  Performance any duties from the PIC Program as assigned.

Interested candidate please submit your application to hr.indonesia@fhi360.org with the position title as the e-mail subject by the latest Tuesday, 10 March 2020.

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