FINANCE OFIFCER TO BE BASED IN JAKARTA, INDONESIA

Organization

INDONESIA BUSINESS COALITION FOR WOMEN EMPOWERMENT (IBCWE)

Job Title
Finance Officer

Supervisor
Deputy Executive Director (DED)

Working Location
Jakarta

Working Scope
National

Background

One of the Sustainable Development Goals is sustainable development, and the private sector has a critical role in this The private sector plays a critical role in the realisation of gender equality in the Sustainable Development Goals especially through goals  five (gender equality) and eight (decent work and economic growth). Corporate sustainability – defined as ‘the delivery of long-term value in economic, social and environmental terms’ – is the most important contribution that business can provide to sustainable development.

Leading businesses have significant power to effect change and influence society towards gender equality. The workplace benefits of gender equality include: increased staff motivation; better talent management; higher productivity and performance; and improved reputation. Studies show that companies with more equal representation of female and male board members outperform those with fewer women board members on return on invested capital by 26%. Yet, only 9% of directors on global corporate boards are women, and only 4% of Fortune 500 companies have a female CEO.

Business, along with other actors, has a key role to play in advancing gender equality across the workplace, marketplace and community.


Why Indonesia?

Indonesia is a member of the G-20 major economies and has the largest economy in Southeast Asia. Approximately 52% of the population lives in rural areas. Although challenges remain in terms of efficiency and outreach, over the years, Indonesia has improved some key areas related to gender inequality, such as health and education, opportunities, voice and agency, and stipulating the necessary legislation for gender mainstreaming.

According to World Bank’ data, female labour force participation in the formal market was 49% in 2015, while male participation reached 83%. Although Indonesia has achieved good economic growth (averaged 5.35% from 2000 until 2016), to maintain this growth and support citizens to enjoy access to health care, education and employment opportunities, leading economically empowered lives, Indonesia must increase workforce participation.

About our organization

In 2016, eight prominent companies in Indonesia formed the Indonesia Business Coalition for Women Empowerment (IBCWE) was established with the support of the Australian Government, through the Investing in Women program (https://www.investinginwomen.asia), a multi-country initiative within four countries, Myanmar, Indonesia, Philippines and Vietnam.

IBCWE is a not-for-profit organisation aiming to bring together leading private sector companies across Indonesia to commit to and advance Workplace Gender Equality (WGE) within their organisations and across the community. The founding members are:  (1) Sintesa Group; (2) PT Gajah Tunggal, Tbk; (3) PT Bank Tabungan Pensiun Nasional  - BTPN; (4) PT Pan Brothers, Tbk; (5) PT Accenture; (6) PT Adis Dimension Sportswear; (7) PT Mitra Adi Perkasa, Tbk; (8) PT Unilever, Tbk.

IBCWE provides customised advice and support to companies seeking to improve WGE and benefit from the positive impacts to their businesses. The Business Coalition is a voice for gender equality in the workplace, leading the way in their own businesses and acting as important advocates for women’s economic empowerment.

Please visit our website for more detail: www.ibcwe.id

About the position

Under the supervision of the Deputy Executive Director (DED), the Finance Officer has responsibility for financial processes of the organization, managing the effective and appropriate use of financial resources of the project, monitoring of expenditures, and preparation of financial reports. She/he will ensure the implementation of financial policies in line with IBCWE policies.

JOB ILLUSTRATION     


1.      Prepare vouchers and financial transactions to be accurately and timely recorded in project accounts in accordance with donor requirements;

2.      Prepare all expense payments and disbursement according to provisions and conditions as stipulated by IBCWE requirements;

3.      Maintain databases for financial information and proper finance and accounting system at IBCWE office, including reconciling daily, monthly and yearly transactions.

4.      Assisting in the preparation of budgets

5.      Coordinate with building service, service suppliers and arrange receipt/copy of expense to be paid;

6.      Contact/paper drop to/with Bank or tax authority as requested;

7.      Prepare calculation of taxes;

8.      Prepare payroll of employees;

9.      Implement policies, guidelines, and criteria for the management of project finances and sub-grants in accordance with IBCWE standards and DFAT regulations.

10.   Assist in developing project budgets and implement strategies to ensure spending is on track and in line with project implementation.

11.   Assist the Deputy Executive Director to prepare the financial reports and cash requests to donors.

12.   Work closely with Investing in Women team to ensure compliance and effective and proactive fiscal management of IBCWE.

13.   Provide technical assistance and training to staff on financial policies and procedures for grants management,  reporting and other financial compliance practices associated with the program.

14.   Ensure financial monitoring systems provide timely and relevant reports to IBCWE team, including tracking of grant commitments (e.g. cash advances), obligations, awards, and liquidations, to support efficient accountable grant implementation.


JOB DIMENSION


Analysis and advice

Acts as technical back up for issues in own area of expertise

Functional expertise

Has adequate understanding of the whole function of financial and grants management, business processes and the link between finance function and others.

Stakeholder Management

Interacts with a sizeable group of stakeholders on operational level

Process improvement

Support continuous improvements in processes throughout own function

Autonomy and supporting colleagues

Coaches junior colleagues (if any), checks the work of others and provides feedback and input for appraisal


JOB QUALIFICATION

Requirement

§  At least hold Bachelor Degree (S1) in Accounting

§  Minimum 5 years of experience in finance, accounting and grants management

§  Understanding project management

§  Having network within the development sector in Indonesia

Personal

Competencies

§ Strong team player and ability to work with diverse individuals and organizations.

§ Well organized; able to meet deadlines

§ Proficiency in English and Bahasa Indonesia; demonstrate effective written and verbal communication skills

§ Excellent interpersonal skills and ability to work well in a multicultural environment.

§ Having conceptual and analytical thinking to identify key issues, underlying problems, and how they relate

§ Generates creative, practical approaches to overcome challenging situations

Computer Skills

§ Advance computer skills to operate accounting software, like Zahir, QuickBooks or similar system is an advantage

§ Microsoft Excel, Microsoft Words, Microsoft PowerPoint, Google-suits


Terms of offer

IBCWE is an equal opportunity employer and offers a collegial and gender-sensitive working environment. This is a NATIONAL POSITION and will be for an initial period of 1 (one) year, renewable with subject to an assessment of performance, continued the relevance of the position and availability of resources.

How to apply

Applications for the position must include:

A cover letter illustrating your suitability for the position against the listed requirements and salary expectations

Detail curriculum vitae, including names and addresses of three referees, including telephone, fax numbers, and email addresses.

All correspondence should be addressed to Indonesia Business Coalition for Women Empowerment via email: ibcwe.recruitment@gmail.com and should indicate “Application for IBCWE Finance Officer” on the application letter and email subject.

Applications will be considered until March 15, 2020 or until a suitable candidate is identified and selected.  Please note that only short-listed applicants meeting the above requirements will be contacted.