Hivos Vacancy: Finance Officer

Hivos is an International non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos  seeks qualified Indonesian candidates for the position of:

Title                  :  Finance Officer
Duty Station     :  Jakarta, Indonesia
Report to          :  Finance Controller
Duration           :  1 (one) year


ACTION program aimed to increase the participation of CSOs in preventing, addressing and mitigating risks and vulnerabilities associated with the Covid-19 crisis. With specific objective is to enhance poor and marginalized community resilience and solidarity in responding to the impacts of pandemics. The scope of the action specifically covers to 1) support the government at all levels and communities to tackle the public health emergency caused by Covid-19 and 2) support social and economic recovery. This position is based in Jakarta and the project implementation will be in five provinces (West Java, NTB, South Sulawesi, DKI Jakarta and Yogyakarta)

Aim of the job

The Finance Officer (FO) position aims to ensure that the entire financial management system is run efficiently and effectively. The FO supports project team in both the resource mobilisation process and the result delivery process: the financial project accounts. The FO designs and prepares budgets and financial aspects of project proposals; administers the donor and implementing contracts; and manages the related cash flow and reporting schedules. The FO assesses budgets and financial statements of grantees. The FO administers and reviews the income statements of projects implemented by Hivos and assists the Project Leaders with their internal and external reporting obligations.

Roles and responsibilities

1.     Budgeting and resource mobilizations

a.     Learning all related donor’s guidelines before budget preparation to ensure the capability of Hivos to comply with requirements.

b.     Developing budget to be embedded in project proposal, together with program teams, using Hivos’ budget tools and to ensure that related parties are enabled to work according to guidelines.

c.     Assisting the program team during the budget negotiations with donors.

2.     Grant administration

a.     Controlling and monitoring budget to ensure fund availability for each program.

b.     Carrying out intake assessments as required by Hivos grant management and control framework.

c.     Assisting the program team in creating any contracts to partner organizations by providing advice on partner budget, payment schedules, taxation, reporting and monitoring schedules that would mitigate financial risk.

d.     Carrying out contract intake assessment and contract monitoring as required by Hivos risk based grants control framework.

e.     Organizing external certification/audit as necessary.

f.      Strengthening financial management capacities of partner organizations to ensure accuracy, transparency and accountability, this including developing, maintaining and training staff in the proper application of time-keeping, data collection and management.

g.     Producing quarterly budget comparisons and sharing it with the related Program Manager.

h.     Coordinating with the Accounting Manager related to the project staff charging.

i.      Ensuring project staff timesheet are available monthly.

j.      Monitoring budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate and recorded, expenses are within budget limits and/or fiscal practices are followed.

k.     Reviewing project payment request (accuracy information, budget and fund availability).

l.      Producing accurate and timely project financial report and supporting documents as required by donors.

m.   Maintaining good filing for the project (both soft and hard files).

n.     Ensuring accurately and timely grant billings to donors.

o.     Ensuring all office equipment purchased by project are registered, maintained and handed over as required by donors.

3.     Others

a.     Supporting Hivos office accounting as required.

b.     Carrying out other tasks as requested by the supervisor.

Knowledge, experiences and competencies

Relevant education level of working and thinking.
Relevant work experience: minimum 5 years.
Expertise in accounting and working with external customers.
Work experience in international environment and financial project management.
What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.

Finance Officer graded in Grade: 9-10  (from 1-14 Hivos’s SEA salary grade).

How to apply?

To apply for this position please submit your CV and a cover letter to no later than 14 July 2020.

Please specify the position name you are applying for (FO Action) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.

For more information about Hivos Southeast Asia, visit

Opened position for national level / Indonesian nationality.    

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