IFES Indonesia - Terms of Reference
Position Title: Finance and Sub-award Officer
Location: Jakarta
IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. Since 2011 IFES implementing the General Election Network for Disability Access (AGENDA) project, funded by United States Agency for International Development (USAID) and the Australian Department of Foreign Affairs and Trade (DFAT), in Indonesia.
The General Election Network for Disability Access (AGENDA) is a creative partnership between the International Foundation of Electoral System (IFES), disabled persons’ organizations (DPOs), and election-focused civil society organizations (CSOs) in Southeast Asia. The AGENDA network's principal objectives have been to promote election access in Southeast Asia and ensure that access to disability-inclusive political processes is on the human rights agenda of regional bodies.
The November 2018 launch of the ASEAN Enabling Masterplan: Mainstreaming the Rights of Persons with Disabilities, is ASEAN’s first regional action plan for mainstreaming the rights of persons with disabilities in all aspects of its new regional development agenda was a breakthrough statement of regional principle The Enabling Masterplan may prove inconsequential if not internalized by Member States through their own domestic policy making processes. IFES works with AGENDA partners to increase DPO effectiveness in advocating for government action to respect and promote disability rights. IFES provides technical support to AGENDA partners to advocate at both the national and regional levels and support DPOs to build strong, cross-sectoral advocacy coalition for mainstreaming the rights of persons with disabilities in national laws and public policy.
Currently AGENDA is seeking a Finance and Subaward Officer to support the implementation of AGENDA program.
Scope of Work
a) Develop RFAs for solicitation of bidders;
b) Review all proposals from bidders. Assess the legal eligibility of an applicant to receive the grant and technical capability to manage a grant, including assessing the applicant's internal structure and accounting and administrative procedures;
c) Develop grant agreements and prepare budgets;
d) Conduct capacity for awarding organizations, and explain USAID/IFES policies and procedures with regard to expending grant funds and preparation of reports;
e) Conduct financial and regulation compliance review of financial and narrative reports;
f) Together with other IFES Indonesia program staff, work with sub-awardees on a regular basis;
g) In cooperation with IFES DC Finance Department, prepare periodic reconciliation reports for the review by the Head of Support;
h) Review program budgets and comment on their implementation on a regular basis;
i) Ensure that comprehensive data on all grants is properly organized and available for reference;
j) Prepare financial documentation for closed-out sub-grants, amendments, cancellations of grants;
k) Maintain grant files and ensure their completeness;
l) Other duties as assigned by the Program Manager and Head of Support.
m) As requested, make recommendations for project activities.
Requirements:
1) Bachelor's/Master's degree in Finance, Law or Public Administration with a focus on policy development preferred;
2) 5 years of work experience in a related field with an international organization is required;
3) Strong Project Management Background and analytical skills required;
4) Experience in managing sub-award;
5) Experience in DFAT/USAID projects is an advantage;
6) Fluency in English and Bahasa Indonesian required;
7) Ability to take initiative and work with tight deadlines;
8) Excellent written and oral communication skills required;
9) Basic computer skills (Microsoft Office Programs, Excel, Internet) required.
Interested candidates may send their application to:
vacancy@ifesindonesia.org latest by 14 August 2020.
Only shortlisted candidates will be contacted.
No phone inquiries.
People with disabilities with the relevant background are strongly encouraged to apply.
