Palladium BANTU: Operations and Grant Officer (re-advertised)

Operations and Grant Officer (re-advertised)

Profile of BANTU Project:

Palladium is appointed by USAID to manage USAID-funded Health technical Assistance Project (BANTU), to support USAID Indonesia’s Country Development Cooperation Strategy (CDCS) by rapidly leveraging specialized short and long-term technical assistance to USAID, USAID-funded programs; the Government of Indonesia (GOI), and other organizations and agencies as required.

Purpose of Position:

The Operations and Grant Officer is a full-time position to support Deputy Chief of Party (DCOP) of the BANTU Project.   This position will manage all issues related to administrative matters of the grant; proposal and budget review, develop grant agreement, monitor the contractual obligation including reporting, compliance, milestone and the close-out of the grant, and to provide support for the project’s operations.

Reporting requirements:

This position reports to the Deputy Chief of Party, BANTU Project.

Key responsibilities:

1.     Project Operations:

·       Responsible for overall operations of the project including HR and Talent’s Management aspects


·       Provide administrative and logistical support to DCOP and TA experts as required


·       Develop and maintain comprehensive project deliverables’ calendar and tracker including BANTU’s grantees’ and sub-contract’s deliverables


·       Assist DCOP to compile and document program information for reports, annual workplan and PMP, publications and communications, as needed


·       Manage the project procurement and purchasing


·       Manage project’s formalities in collaboration with Sr. Finance Officer


·       Develop minutes of meeting and other project-related meetings


·       Assist DCOP in preparation, review and editing of documents, presentations, reports, proposals, and other documents as needed


·       Maintain shared document libraries, archives, calendars, etc., using Palladium web-based management information systems


·       Assist with special projects and perform other duties as required

2.     Grant Management:

·       Support the DCOP on timely completion of administrative paperwork required for formulating, negotiating, obtaining approvals, executing, monitoring, and processing funds request for grants


·       Work with DCOP and Sr. Finance Officer to review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency


·       Develop complete grant packages, including grant agreements, using existing templates with the required back-up documentation for each grant and work with DCOP to obtain required contract management services and USAID’s CO/COR approval


·       Work with Sr. Finance Officer to track and monitor grantee’s milestone and expenditure periodically as per the grant/sub-contract agreement, and ensure timely submission, reporting to DCOP, and filing of all paperwork in hard and electronic forms


·       Regular monitoring and communication with grantees on activities under the grant agreements


·       Review and provide feedback on the reports and supporting documentation submitted by grantees


·       Establish and maintain a proper filing system to maintain a complete record of all types of grants issued by the project.


·       Coordinate with grantees to facilitate grantee signature on contracting documents, draft memos, prepare goods-received notes, maintain equipment lists, and manage milestone and expense trackers


·       Coordinate grant-related purchases and compliance with Sr. Finance Officer and DCOP


·       Any other task assigned by the DCOP

Qualifications and Experience:


·       Bachelor’s degree in project management, business administration, finance, or related fields


·       Minimum six (6) years’ experience in project operational support and grants management – preferably with international NGOs


·       Proven experience and extensive knowledge of USAID management, operations, and financial/budget systems is desirable


·       Demonstrated experience in project/program administration and organizational skills, including the ability to multi-task, and work in a high-pressured environment


·       Extensive experience in financial processing and grant management


·       Demonstrated ability to be proactive in managing work priorities, juggle competing tasks, and work with minimal supervision


·       Proven ability to work effectively and collaboratively with a small-dynamic team


·       Positive attitude and willingness to “go the extra mile” to ensure that the job is completed in a timely and accurate manner


·       Good written and verbal communication, liaison and interpersonal skills


·       Fluency in English and Bahasa Indonesia required


·       Excellent skills in Microsoft Word, Outlook, and Excel


·       Excellent skills in database applications

Only local Indonesian candidates will be considered for this position.


SALARY RANGE:  Commensurate with experience and salary history


POSITION INFORMATION:  The initial contract will be for one-year. Only Indonesian citizens may apply.


HOW TO APPLY: To apply to this position, please go to http://thepalladiumgroup.com/careers


Closing date: September 9, 2020


Only shortlisted candidates will be contacted.


For more information on our company, please review our website: www.thepalladiumgroup.com

Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.


Tersedia di Google Playstore

Instagram

 INSTAGRAM


Linkedin

 INSTAGRAM


Facebook

 INSTAGRAM


Popular Posts