Palladium BANTU: Operations and Grant Officer (re-advertised)

Operations and Grant Officer (re-advertised)

Profile of BANTU Project:

Palladium is appointed by USAID to manage USAID-funded Health technical Assistance Project (BANTU), to support USAID Indonesia’s Country Development Cooperation Strategy (CDCS) by rapidly leveraging specialized short and long-term technical assistance to USAID, USAID-funded programs; the Government of Indonesia (GOI), and other organizations and agencies as required.

Purpose of Position:

The Operations and Grant Officer is a full-time position to support Deputy Chief of Party (DCOP) of the BANTU Project.   This position will manage all issues related to administrative matters of the grant; proposal and budget review, develop grant agreement, monitor the contractual obligation including reporting, compliance, milestone and the close-out of the grant, and to provide support for the project’s operations.

Reporting requirements:

This position reports to the Deputy Chief of Party, BANTU Project.

Key responsibilities:

1.     Project Operations:

·       Responsible for overall operations of the project including HR and Talent’s Management aspects

·       Provide administrative and logistical support to DCOP and TA experts as required

·       Develop and maintain comprehensive project deliverables’ calendar and tracker including BANTU’s grantees’ and sub-contract’s deliverables

·       Assist DCOP to compile and document program information for reports, annual workplan and PMP, publications and communications, as needed

·       Manage the project procurement and purchasing

·       Manage project’s formalities in collaboration with Sr. Finance Officer

·       Develop minutes of meeting and other project-related meetings

·       Assist DCOP in preparation, review and editing of documents, presentations, reports, proposals, and other documents as needed

·       Maintain shared document libraries, archives, calendars, etc., using Palladium web-based management information systems

·       Assist with special projects and perform other duties as required

2.     Grant Management:

·       Support the DCOP on timely completion of administrative paperwork required for formulating, negotiating, obtaining approvals, executing, monitoring, and processing funds request for grants

·       Work with DCOP and Sr. Finance Officer to review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency

·       Develop complete grant packages, including grant agreements, using existing templates with the required back-up documentation for each grant and work with DCOP to obtain required contract management services and USAID’s CO/COR approval

·       Work with Sr. Finance Officer to track and monitor grantee’s milestone and expenditure periodically as per the grant/sub-contract agreement, and ensure timely submission, reporting to DCOP, and filing of all paperwork in hard and electronic forms

·       Regular monitoring and communication with grantees on activities under the grant agreements

·       Review and provide feedback on the reports and supporting documentation submitted by grantees

·       Establish and maintain a proper filing system to maintain a complete record of all types of grants issued by the project.

·       Coordinate with grantees to facilitate grantee signature on contracting documents, draft memos, prepare goods-received notes, maintain equipment lists, and manage milestone and expense trackers

·       Coordinate grant-related purchases and compliance with Sr. Finance Officer and DCOP

·       Any other task assigned by the DCOP

Qualifications and Experience:

·       Bachelor’s degree in project management, business administration, finance, or related fields

·       Minimum six (6) years’ experience in project operational support and grants management – preferably with international NGOs

·       Proven experience and extensive knowledge of USAID management, operations, and financial/budget systems is desirable

·       Demonstrated experience in project/program administration and organizational skills, including the ability to multi-task, and work in a high-pressured environment

·       Extensive experience in financial processing and grant management

·       Demonstrated ability to be proactive in managing work priorities, juggle competing tasks, and work with minimal supervision

·       Proven ability to work effectively and collaboratively with a small-dynamic team

·       Positive attitude and willingness to “go the extra mile” to ensure that the job is completed in a timely and accurate manner

·       Good written and verbal communication, liaison and interpersonal skills

·       Fluency in English and Bahasa Indonesia required

·       Excellent skills in Microsoft Word, Outlook, and Excel

·       Excellent skills in database applications

Only local Indonesian candidates will be considered for this position.

SALARY RANGE:  Commensurate with experience and salary history

POSITION INFORMATION:  The initial contract will be for one-year. Only Indonesian citizens may apply.

HOW TO APPLY: To apply to this position, please go to

Closing date: September 9, 2020

Only shortlisted candidates will be contacted.

For more information on our company, please review our website:

Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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