UCLG ASPAC Vacancy : Project Manager


UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), an amalgamation of International Union of Local Authorities (IULA), United Towns Organisation (UTO), and World Association of the Major Metropolises (METROPOLIS).  UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain.  Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC.  UCLG ASPAC is the key knowledge management hub on local government issues in the Asia Pacific region.

UCLG ASPAC’s mission is: 1) to promote strong and effective democratic local self-government throughout the region/world by fostering unity and cooperation among members, 2) to ensure the effective political representation of local government to the UN and other international communities, 3) to be the worldwide source of key information on local government, learning, exchange, and capacity building to support democratic local governments and their associations, 4) to promote economic, social, cultural, vocational and environmental development by enhancing the services to the citizens based on good governance, 5) to promote race and gender equality, combating discrimination, promoting decentralised cooperation and international cooperation between local governments and their associations, and 6) to promote twinning and partnership between local governments and peoples.

UCLG ASPAC as the lead implementing agency in partnership with international development partners from Europe namely Pilot4Dev, ACR+, ECOLISE, and University of Paris-Est Marne-la-Vallée, as well as All India Institute of Local Self-Government from South Asia, is currently engaging in one of EU projects – Climate Resilience Inclusive Cities (CRIC). It is a five (5) year project with an overall objective to propose a long lasting and unique cooperation through a triangular cooperation between cities and research centres in Europe, South Asia (India, Nepal, Bangladesh), and Southeast Asia (Indonesia, Malaysia, Philippines, Thailand). The Project will also contribute to sustainable integrated urban development, good governance, and climate adaptation/mitigation through long lasting partnerships, and tools such as sustainable local action plans, early warning tools, air quality and waste management in consultation with experts’ panels.

The target groups of the Project will be local governments, cities, urban stakeholders working on climate resilience, climate mitigation and adaptation, and good governance of inclusive cities.  With final beneficiaries including but not limited to local community of the cities/provinces, including women, marginalised sector, civil society, and private sectors.

The Project has the following 3 Pillars as the targeted outcomes of the activities:

Pillar 1: Knowledge production and exchange

·     Improved institutional, financial and administrative capacities of cities and LAs;

·     Strengthened mechanisms for consultation, coordination and cooperation among public, private, civil society sectors and other relevant stakeholders in the decision making and production of urban development policies;

·     Strengthened policy dialogue on urban policies, urban challenges and climate change.


Pillar 2: Local action plans for climate resilient and inclusive cities

·     Strengthened cities and LA’s capacities in the design and implementation of inclusive public policies;

·     Improved the quality, delivery and equitable access to basic services and infrastructure;

·     Enhanced capacities of cities and LAs in managing urban waste and air pollution,

·     Promoted green low carbon and climate resilient urban development and urban circular economy;

·     Enhanced capacities of cities, villages and LAs in managing (multi-hazard) disaster risks, and promoting shock responsive and resilience infrastructure and services.

Pillar 3: Communication and Capacity Building

·     Improved institutional, financial and administrative capacities of cities and LAs;

·     Strengthened mechanisms for consultation, coordination and cooperation among public, private, civil society sectors and other relevant stakeholders in the decision making and production of urban development policies;

·     Strengthened capacities of cities and LAs in using smart technologies,

·     Improved public-private partnerships and schemes for local economy.

UCLG ASPAC is recruiting the Project Manager for a one-year (1) period with possibility of extension until December 2024, based on satisfactory performance. The post is located at UCLG ASPAC Secretariat Office in Jakarta to manage and ensure the effective and efficient day-to-day project's’ implementation.  


To be responsible on the deliverable of CRIC projects’ objectives within time and allocated resources and budgets;

To ensure a well-coordination with donor agencies and related partners/institutions in Europe, South and Southeast Asian countries;

To establish network and facilitate cross learnings amongst cities and local governments in South and Southeast Asian countries;

To be responsible in project execution with the strategy, mission, culture and ethics of the organisation;

To identify the projects’ issues, find innovative solutions and approaches and ensure the exit strategies for sustainability;

To lead the projects’ team members with positive motivation and energise their internal talents;

To take part in promoting UCLG ASPAC.


S/he undertakes the following tasks:

A.  Managerial duties:

1.             Manage and coordinate projects’ activities, from substantive, administrative and financial points of views, apply strategic planning and systematic coordination of the projects;

2.             Manage day-to-day project implementation and overall coordination of project outcomes;

3.             Provide direction and leadership in advocating project objectives and in ensuring that all interested members and parties are well informed about the projects’ activities and goals;

4.             Identify any support and advice required for the management, plans and control of the project;

5.             Ensure timely preparation and compilation of the projects’ monthly and annual/quarterly work plan and progress/final substantial and financial reports;

6.             Prepare weekly reports to the Secretary General and monthly reports to the donors on key projects’ activities, issues and required action points;

7.             Ensure the quality of outputs and results with optimal monitoring mechanism, establish effective coordination, monitoring, information sharing and reporting systems;

8.             Manage project administrative, monitor financial resources and accounting to ensure accuracy and reliability of financial reports;

9.             Perform any other duties as required from time-to-time as assigned by the Secretary General.

B.   Functional Duties

1.    Ensure proper professional relationships with members, relevant national and international partner agencies;

2.    Establish and maintain relationships and act as the key focal point with donor agencies to ensure that all programming, financial and administrative matters related to the Projects are transparently, expediently and effectively managed;

3.    Oversee the substantive and financial management of the project in close consultation with the Secretary General;

4.    Build strategic partnerships by maintaining a network of contacts;

5.    Ensure the financial procedures followed as requested by the donor agency(ies);

6.    Ensure the establishment and maintenance of proper electronic and paper filing systems;

7.    Facilitate and corporate with auditor at all time as required;

8.    Organise and oversee any missions set during the period of the projects;

9.    Develop and maintain a database of the projects as well as database of stakeholders and beneficiaries;


v  Education:

-          Preferable Master’s degree in international development, social sciences, public administration, Environmental Sciences, urban planning, and/or related fields;

v  Experience:

-          Minimum 10 (ten) years of professional experience in capacity development and working in a similar position in an NGO and/or an International Organisation/ National Corporation;

-          Has experiences managing EU project and grant;

-          Has experiences handle projects with local governments is an asset;

-          Has experience in project management, planning and implementation, familiarity with donor funded development project is an asset;

-          Has managerial experience in the field of development cooperation including in grant management;

-          Has experience in working in an international environment, respecting different cultures and nationalities;

-          Demonstrated experience working with local governments, multi-donor agency and/or development partner.

v  Language:

-          Fluency in written and spoken in English.


v  Computer skills:

-          Advanced computer skills, particularly MS Office.

v  Other skills and competency:

-          Exceptional leadership and strong organisation skills;

-          Team oriented, decision making, coaching, result and motivating oriented;

-          Demonstrated experience working with local governments, multi-donor agency(ies) and/or development partners;

-          Highly developed communication skills, including ability to draft/edit texts and to articulate ideas in clear, concise style to a variety of audiences, as well as facilitation skills;

-          Honest, trustworthy and demonstrate sound work ethics;

-          Ability to quickly establish professional rapport with colleagues and other persons;

-          Ability to work under pressure and to meet deadlines required;

-          Positive work ethic with a willingness to learn;

-          Must possess excellent organisational and planning skills;

-          Superior project management and time management skills;

-          Self-motivated with a positive and professional approach to management;

-          Strong writing, editing, proofreading, layout and design, professional printing/publishing skills are essential, including ability to present concepts verbally;

-          A wide degree of creativity and latitude;

-          Be willing to travel during the project’s implementation when required;

Supporting Team

The post is supervised by the Secretary General and supported by project team members.

How to apply:

Please Submit your application letter, state salary expectation and current CV along with cover letter to recruitment@uclg-aspac.org.

Fill the email “Subject” Column of the email in the format: <position applied> - <your name>.

Closing date: 30th of October 2020 (COB 5.00 PM).

Only the qualified candidate(s) will be contacted.


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