Lowongan Chief of Party

TITLE:  Chief of Party

TEAM/PROGRAMME:        BISA
LOCATION: Jakarta, Indonesia
GRADE: (please leave this blank)
CONTRACT LENGTH: Initial 24 months
CHILD SAFEGUARDING: (select only one)

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.


ROLE PURPOSE:

Yayasan Sayangi Tunas Cilik (Save the Children Indonesia) is changing for the better.  We've begun to build a national organization that aims to be a strong, local, and self-sustaining voice for children in Indonesia.  To this end, SC Indonesia has been designated as a “Prospect Member”. As ‘Prospect Member’ Indonesia has been identified as part of the next way of new member development, which focusses on strengthening and localizing our voice for children in strategic middle-income countries. Indonesia has been authorized by member ballot to start fundraising locally as a first step towards building a financially sustainable local organization. Future work will also involve developing a strong local governance structure and building key partnerships with local government, the private sector, local civil society among others. Success of the pilot phase will set Indonesia on a pathway to full membership.

The Chief of Party's primary responsibilities are aimed at providing overall leadership management and general technical direction of the entire program, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The COP will  oversee all aspects of program performance, both technical and managerial.  The COP will serve as the project’s principal contact point for all donors supported BISA program and will also be the project’s main contact for political stakeholders and civil society. The COP will supervise the recruitment, hiring, and supervision of all local staff and consultants. S/he will have overall responsibility in the areas of operations, administration, logistics, procurement, budgeting, and financial accounting.


Working with the CEO, COO and senior leadership team, the post holder shares the accountability to build the most positive and affirming work environment possible and ensure that the management, staffing and culture of the organisation are suitably aligned with the mission, evolving goals and strategic ambitions aligned with the Member Accountability Framework and Minimum Performance Standards for Associate Membership.

The post holder will lead on achievement of the global KPIs on Operations Delivery, and contribute to achievement of global KPI’ as follows:


Financial performance against forecast (BVA) (KPI01)
Underspend on FS Commitment (KPI02)
NCE Proportion (KPI03)
Supply Chain Efficiency (KPI04)
Purchasing Efficiency (KPI05)
Contribute to Awards Management
Ø  Awards close out actions completed on time (KPI09)

Ø  On-time reporting (Member) and quality of reporting (MI06)

Ø  On-time reporting (Donor) and outstanding reports (MI07)

Contribute to compliance to security standard (KPI12)
•        Road safety indicator (MI15)

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: COO

Staff reporting to this post: Deputy CoP, Finance and Award Manager, Advocacy and communication manager, MEAL Advisor, Provincial Coordinator.

Direct:

Indirect:

Budget Responsibilities: a 5-year project with the budget of 10 Million USD.

Role Dimensions:


KEY AREAS OF ACCOUNTABILITY:

Ensure efficiency and quality in the programme implementation

Responsible for the overall management of the project including technical, administrative,        financial, operational and logistical management
Provide overall project vision and leadership, manage overall project design and delivery
Ensures synergy across technical components of the projects; ensures good team planing and coordination, deployment of resources and intra-team communication in support of project objectives
Oversees preparation and delivering high quality reports to donors, including quarterly and annual reports, annual work plans, technical and financial reports
Ensure all contractual deliverables and reporting requirements are met and in compliance with contractual requirements and U.S. federal regulations.
Administer the project’s financial oversight and procedures, ensuring compliance with accounting principles and donor regulations;
Managing any subcontracts and grants with local partners, ensuring the quality and timeliness of deliverables;


Maintaining positive relationship with diverse stakeholders

Liaise with donors on technical and financial implementation of and reporting on programming
Fosters and maintains effective, professional relations with government counterparts, local organizations, donors and other stakeholders for successful implementation
Collaborate and share knowledge with other conservation organizations and initiatives;


Brand and Reputation:

Contribute to ensuring all project staff are aware and are actively involved in building and maintaining the brand in all project field sites and with all project external stakeholders including partners


Staff Management, Mentorship, and Development – Program Implementation:

•        Ensure that all staff understand and are able to perform their role

•        Manage Program Implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.

•        Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.

•        Incorporate staff development strategies and Performance Management Systems into team building process.  Establish result-based system and follow up.

•        Manage the performance of all staff through:



1.    Effective use of the Performance Management System including the establishment of clear,

measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;

Coaching, mentoring and other developmental opportunities; Recognition and rewards for outstanding performance;

2.    Documentation of performance that is less than satisfactory, with appropriate performance  improvements/ work plans. To be responsible for the work and professional conduct of staff and ensure that appropriate expertise is developed and maintained through continuing professional and personal development

3.    Build capacity of programme staff and Save the Children partners and ensure advocacy is included in their plans and annual objectives.



BEHAVIOURS (Values in Practice)

Accountability:

•        holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

•        holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

•        widely shares their personal vision for Save the Children, engages and motivates others

•        future orientated, thinks strategically and on a global scale.

Collaboration:

•        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

•        values diversity, sees it as a source of competitive strength

•        approachable, good listener, easy to talk to.

Creativity:

•        develops and encourages new and innovative solutions

•        willing to take disciplined risks.

Integrity:

•        honest, encourages openness and transparency; demonstrates highest levels of integrity



QUALIFICATIONS 

•        Recommended a minimum of 10-year management experience in a corporate or an NGO environment, including significant field operations experience running both emergency and development programs

Master’s degree in public health 
•        Robust experience of  program cycle management, and with experience of working within a complex and matrix organisation structure

Previous experience of managing and developing a team and the ability to lead, motivate and develop others
A very good understanding of nutrition, advocacy programs. 


EXPERIENCE AND SKILLS

Essential:

•        Significant knowledge of nutrition program, advocacy, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management

•        Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors

•        Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results

•        Ability to analyse information, evaluate options and to think and plan strategically

•        An in-depth understanding of national and international development issues in particular in relation to children

•        Strong skills and proven experience in change management processes

•        Excellent interpersonal, communication and presentation skills

•        Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches



Desirable:

•        Ability and willingness to change work practices and hours, and work with incoming teams  in the event of major emergencies

•        Advanced fluency in both English and Indonesian desirable

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

JD written by:

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JD agreed by:

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Updated By:

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Evaluated:

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