Partner Mapping and Appraisal
Location:
Jakarta, Indonesia
Application Deadline:
22 November 2019
Contract Type:
Professional Service Contract
Working Language:
English and Indonesian language
Expected Starting Date:
1 December 2019
Contract Period:
1 December 2019 to 30 April 2020
(with approx. 35 days of effective
Workdays/Level of Efforts)
I. Background
Strong and effective network and partnership among development actors can bring together valuable knowledge, contacts, capabilities, and legitimacy to mutually achieve common development objectives. Plan International believe that building a better partnership is pivotal to the quality of the work we do. Effective and fruitful partnerships guided by six partnership principles that of 1) mutual respect and listening, 2) knowing the partners, 3) clearly defined objectives and non-negotiables, 4) sharing responsibilities, 5) learning from each other; and 6) common sense. Commitment, clear objectives, an open attitude, and space as well as time are required to deal with challenges to practice these guiding principles, such as issues related with donor compliance/ procedures, time constraint of project implementation period, transactional relationship trap, and poor/ unclear performance management.
Plan International Indonesia –now operates as Yayasan Plan International Indonesia (Plan Indonesia), will extend and strengthen its reputation as an important technical and strategic partner on child rights for government and civil society. To achieve this, Plan Indonesia will work in partnership with government and civil society to develop and scale up gender transformative local solutions to strengthen our programs and projects. Working with national networks, Plan Indonesia believes that advocacy objectives on gender equality, promoting the realisation of girls’ rights and youth engagement will only be possible when it is done through effective, innovative, and inclusive partnerships as part or grass roots movement with support from national coalition.
Learning from years of experience in working in partnership, however, Plan Indonesia needs more insights to make partnership more strategic, add value to strengthen the networks to advocate for children and youth, with focus on equality for girls and meaningful participation of young people. The current practice puts emphasis on transactional or channelling the funds for project implementation to local NGO partners, in order to reach the above objective, Plan Indonesia is aiming towards collaborative and strategic partnership, seeking for non-traditional partner organizations. Time restriction for getting to know each other and making a decision to partner merely based on intention to share resources and responsibilities to deliver the project, often limit both organizations to gain optimum benefit of the engagement, leverage the partnership beyond contractual agreement and sustain the impact the project. In attempt to improve and upscale its partnership, Plan Indonesia is seeking an
external consultant to support the endeavour to improve the current partnership database and identify new potential partners that adheres to Plan International’s principle on Building Better Partnership.
II. Objectives of the Assignment
The objectives of the consultancy work are detailed as follows:
1. Refine Plan’s partnership appraisals and assessment mechanism to better articulate mutual strategic fit and demonstrate six principles of Building Better Partnerships;
2. Update and collect information from the current partners and identify new potential partners with reference to Plan Indonesia thematic programmes, geographical focus and strategic directions to strengthen Plan Indonesia’s position as go-to organizations on girls equality and youth participation;
3. Collate essential information and documents from the existing partners and new potential partners reflecting its organisational capacity as required for future partnership engagement.
III. Scope of Work/Duties and Responsibilities
Under the direct supervision of Program Development Manager and overview supervised by Program Director. Geographical scope of the assignment will be nationwide and organisation categorisation/classification will at least cover the type of organisation, location, coverage, programmatic/thematic expertise, budget management capacity, and other key information reflecting organisation’s portfolio. Specific attention may be given to geographical presence of Plan Indonesia, covering the area of East Nusa Tenggara, West Nusa Tenggara and Central Sulawesi.
To achieve the abovementioned objectives and deliverables outlined in Section IV, the consultant has to perform the following activities:
1. Conduct consultative meetings with Plan Indonesia’s key personnel to clarify the expectation and agree on the workplan, timeline, methodology, and identify key criteria of partners, based on thematic/programmatic focus, strategic direction for Plan Indonesia positioning and geographical areas. The consultation will identify Key referral documents will be Plan International’s Building Better Partnership Guideline, Plan Indonesia Strategy Development for 2030, Partner Assessment Form, and the existing Partner database.
2. Conduct a desk review to map out new potential partners based on the consultation and desk review.
3. Review the existing Plan’s Partner Assessment form (Full-version and short/ compact version) and make a revision as need be with a prior consultation with Plan Indonesia Program Development Manager and Plan Indonesia Program Director.
4. Develop tool for data/information collection to assess the existing partners and new potential partners. The final/ revised Partner appraisal as resulted from activity 3, the consultant will develop a user-friendly Partners assessment(bilingual) and will outline this into the designated platform of data collection (e.g. google form, questionnaire, etc).
5. Conduct data collection and assess the newly identified and existing partners (based on the revised Partner Appraisal tool) from the existing partners.
6. Develop a database of partners who have been assessed;
7. Present the final result and analysis to Plan Indonesia’s relevant staff.
IV. Key Deliverables and Level of Effort
No./Phase
Objectives
Activities
Deliverables
Estimated level of efforts (LoEs)
1
A clear understanding of the assignment Terms of Reference by the consultant
Conduct technical discussion to clarify assignment and expected deliverables
An inception note on clarified expectations/objectives, methodology used, key criteria of partners based on program and , geographical area. ,
3 days
2
A list of potential new partners based on identified key category and literature review
Conduct literature and desk review,
List of potential partners, outlining their area of expertise (thematic), geographical locations, type of organizations
10 days
3
A comprehensive and user-friendly tool for partner appraisal data collection for database of partners
· Assess Plan’s partner assessment form
· Develop and refine new Partner Appraisal form
· Consult the new Partner Appraisal tool and populate the questionnaire into the designated data collection platform(s)
Revised Partner Appraisal form
Questionnaire for appraisal/assessment
2 days
4
A comprehensive and compact partner database
Circulate the invitation/ call for Expression of Interest for target partner organisations
A comprehensive and structured Partner map and database
15 days
Collect data/ information from the existing partners/ new potential/ interested partners
Completion and analysis
5
Better understanding of the finding, partner analysis, and the future-use of the tool
· Present the final database, partner map and analysis
· Fine tune the final database and analysis
Final database of partners with analysis
Synthesis report with recommendation on assessment and appraisal of partners
5 days
V. Duration of the Assignment
The overall consultancy work will have to be completed within 30 days of LoEs. The consultancy contract will cover 4 months, expected to start from 1 December 2019 to 30 April 2019. Any change or alteration of contract including scope of work, deliverables, and duration will need a prior written request and approval from Plan’s designated authority.
VI. Inputs
The assignment is home-based with regular contact with the consultancy assignment’s supervisor. Consultant is expected to provide their own equipment (laptop, internet connection and communication). Other cost associated with the consultancy should be included in the financial proposal/quotation as stated in Section X. Consultancy quotation submitted to Plan is inclusive including tax. In the case when consultant is required to facilitate consultative meetings with Plan staff at Plan Indonesia Country Office, arrangement and logistic need will be the responsibility of Plan Indonesia.
VII. Reporting Line and Supervision
The consultant will report to Plan Indonesia’s Program Development Manager, with direction from Program Director. He/She will work closely with the Program Development Specialist and Grant and Contract Manager.
VIII. Key Principles, Approach and Ethical Consideration
Plan Indonesia Staff and consultant must adhere to Plan International Child and Youth Safeguarding and Protection. In this context, Plan Indonesia shall request for the Consultant, during the contract period, to conduct risk analysis for any activities involving children and young people. Mitigation plan to ensure children and young people participating in the activities during the contract period safe and protected. Liaising with Plan Indonesia’s Safeguarding Focal Point for consultation is expected for developing the risk analysis and mitigation. Plan Indonesia is committed to also provide training for the consultant in this issue.
The consultant must follow Ethical Principles for involving human subjects in a research and obtain written/ verbal consent from the human subjects. Permission from elder must be sought if the children under 18 years are involved as subjects. Signed informed consent of each child and his/her parents need to take after explaining purpose of the study and its usage.
All the projects managed by Plan Indonesia and is partners, should also aligned with Plan International global ambition to reach 100 million girls, using gender transformative approach in delivering its tasks. In this assignment, the Consultant is expected to apply gender transformative approach through addressing gender norms, strengthening girls' and young women's agency, advancing girls' and women's condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls' rights.
IX. Required experience and qualifications
Essential knowledge and experience:
· Extensive knowledge of CSOs, NGOs, development firms, and other development stakeholders nationwide especially organisations/ firms that have mutual interest and focus on: Youth Economic Development (YEE), Enterprise Development, Disaster Risk Management (DRM), youth/ girls focused organisations, child protection, Early Childhood Care and Development (ECCD), Adolescent Sexual Reproductive Health (ASRH), development consulting firms and think-tank organisations that have expertise in ICT and Knowledge Management.
· Technical knowledge and experience in assessing organisational capacity and appraisal.
· Hands-on experience in designing, collecting information/ data, and analysing qualitative data/ information related with organisational capacity.
Qualifications:
· Bachelor degree in Social Politics Sciences, International Relations, Development Studies, Human Rights, Organisational Development or other related fields. Master’s degree is preferred but proven experience in development sector is a critical asset for selection.
· Minimum of 10 years of experience in development sectors and extensive engagement with development stakeholders or relevant networks in Indonesia.
· Previous experience in research, organisational appraisal, data collection and analysis are preferred.
· Excellent verbal and written communication skills in English and Bahasa Indonesia.
X. Application Procedure
Yayasan Plan International Indonesia (Plan Indonesia) invites firms/teams of consultant with relevant expertise and portfolio to apply for the assignment by sending:
A letter of intent
Proposal of the assignment with the following content:
Brief Technical proposal for the assignment that covers: 1) Background; 2) Elaboration of approach and methodology of the assignment (referred to the TOR) outlining key activities and deliverables; 3) Workplan; 4) Detail personnel/ team members (if more than one person involved).
Financial proposal with the following items:
· a breakdown daily rate/fee of consultant team (if applicable) including tax
· Other expenses associated with the assignment (communications, etc)
Consultant/team profile stating the qualification of consultant(s) with specific emphasis on:
· Current and previous relevant works and clients/users;
· CV of personnel involved in the assignment and their key responsibilities/ roles in the assignment.
The above documents can be sent electronically through the email: yayasan.procurement@plan-international.org <mailto:yayasan.procurement@plan-international.org>, stating the code “PARTNERS MAPPING CONSULTANCY” in the email subject or send in hardcopy in a sealed envelope with the code “PARTNERS MAPPING CONSULTANCY” in the left corner of the envelope to
Yayasan Plan International Indonesia
Menara Duta Building, 2nd Floor
Jl HR Rasuna Said, Kav B9, Kuningan
Jakarta, Indonesia
Tel: Office +62-21-5229566
Fax: +62-21-5229571
Indonesia Campaign Tag
<http://plan-international.or.id/detail_berita/24> <http://plan-international.or.id/detail_berita/24>
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