Lowongan USAID Mitra Kunci - Finance and Administration Manager

DAI works at the cutting edge of international development, combining
excellence in technical and operational project management and exceptional
customer service to solve our clients’ most complex problems. Since 1970,
DAI has worked in 150 developing and transitioning countries, providing
comprehensive development solutions in areas including crisis mitigation
and stability operations, democratic governance and public sector
management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.


The Indonesia Inclusive Workforce Development Partnerships (IWDP)
Initiative is a five-year, $15 million, USAID-funded program that will
promote more inclusive economic growth by improving access to workforce and
entrepreneurial skills for poor and vulnerable youth. The IWDP team will
provide USAID project implementers and workforce stakeholders with
technical support, connections, and platforms to help build a more robust
and responsive workforce development ecosystem. In addition to management
support, capacity building, and coordination, DAI’s technical assistance
will include identifying, piloting, and scaling new workforce development
approaches and innovations. The ultimate goal of USAID’s inclusive
workforce development work is to connect 200,000 poor and vulnerable young
Indonesians with learning and livelihood opportunities.

*Objectives and Duties: *

The Finance & Admin Manager provides day-to-day management of all aspects
of IWDP operations and finances. This position will supervise all staff
activities related to human resources, administration, and finance
including but not limited to overseeing monthly expenses reporting, all
financial reporting to the Government Authorities and payroll
administration, and directly supervise the project’s Accountant, Deputy
Finance Manager, HR & Office Manager, Grants Manager, Procurement
Specialist & IT Specialist. The Finance & Admin Manager may be called upon
to assume main accounting responsibilities when needed or perform any other
related duties as assigned. He/she will report directly to the Chief of
Party (COP).

*Essential Duties *


·      Responsible for providing training, guidance and direction to
project Accounting/Finance staff.

·      Responsible for gaining comprehensive knowledge of project’s Field
Operations Manual (FOM) and for identifying areas where policies,
procedures and/or practices may not be fully aligned with project practice
and advising project management with options and recommendations.

·      Responsible for coordinating documentation requirements with
various departments, i.e. procurement, grants, logistics, Human Resources,
Inventory Management, Technical/Delivery and other areas.

·      Responsible for providing training to staff on finance procedures
and documentation requirements.

*Human Resources*

·      Responsible for coordinating documentation requirement with various
department, i.e. procurement, grants, logistic, Human Resources, Inventory
Management, Technical/Delivery and other areas.

·      *A*ssist staff in their recruitment needs.

·      Provide new employee orientations.

·      Collect necessary documentation and maintain complete and current
Master File for each employee.

·      Handle employee complaint.

·      Ensure the Personnel Policies and Procedures are followed by

·      Supervise and manage the HR & Office Manager and Procurement

*Financial* *Reporting*

  - Develops and maintains reports of status of financial management
  activities (i.e. monthly and quarterly reporting)
  - Responsible for ensuring project assets/inventory report is balanced
  against the general ledger/FAS prior to submission to USAID.
  - Responsible for ensuring that any/all contractual financial reporting
  requirements are identified and complied in a timely and accurate manner.
  - Ensures that tax reporting procedures are well documented to
  facilitate preparation and submission in a timely manner
  - Reviews monthly reconciliation, advance, commitment, and grant reports
  as applicable
  - Develops and submits other project reports necessary and based on
  registration requirements to local authorities
  - Provides annual budgets of expenditure as well as quarterly forecasts
  against budget statements (accruals, pipelines, etc.) as applicable

*General Accounting/Financial Management*

·      Reviews wire requests for field project implementation.

·      Conducts regular cash flow analyses to ensure availability of funds
and the accurate maintaining of bank balances.

·      Oversees the accurate and timely processing of invoices, advances
and reimbursements, checks, and wire transfer payments.

·      Responsible for ensuring petty cash is maintained at a feasible
level for operational activities and that petty cash procedures are

·      Ensures proper segregation of duties within the Finance/Accounting

·      Manages banking relationships and coordinates periodic updates for
checking account signers.

·      Reviews and approves bank reconciliations performed by the Deputy
Finance Manager.

  - Reviews and submits project cost data prior to sending to DAI

·      Establishes guidelines for maintaining sub-grant and other
partnership files and activities as applicable.

·      Directs the schedule of financial activities to ensure the timely
preparation of budget related reports.

·      Supervises periodic cash counts.

·      Ensures non-billable expenses are thoroughly reviewed and are kept
to a minimum.

·      Ensures that foreign taxes paid, if any, are tracked, recorded, and
reported to USAID in accordance with ADS guidelines.

·      Provides financial support to the Grants Team on reviewing
grantees’ monthly financial reports.

·      Supervise and manage the Deputy Finance Manager & Accountant.


  - Ensures the timely and accurate processing and review of all payroll
  transactions, assuring compliance with established employment agreements
  and modifications.
  - Approves overtime expenses (if applicable per Project Schedule of
  - Ensures staff compliance with timekeeping policy and recordkeeping.
  - Serves as backup for payroll processing when applicable.

*Financial Systems*

·      Oversee and monitor use of field accounting system (FAS), cloud
software for backup documentation, DAI’s project management system (TAMIS),

·      Communicates with home office system support teams on system or
operations troubleshooting technical issues.

·      Trains finance staff in any financial system knowledge gap.

·      Ensures that voucher files are scanned and uploaded to DAI’s System
for the Electronic Archival of Financial Documentation.

*Audit *

·      Manages preparation of internal and external audits.

·      Supports responses and actions to internal audit comments.

·      Performs regular spot audits on project’s files.

*Travel Advances & Reimbursements*

·      Maintains procedures to ensure accurate and timely payment of
travel advances, reimbursements for staff and partner travel.

·      Maintains procedures to ensure accurate and timely reconciliation
of travel advances.

·      Reviews outstanding advances and aging reports for accuracy.

*Policies & Procedures*

·      Ensures that accounting policies and practices are carried out in
accordance with GAAP standards; project internal controls are established
and implemented in accordance with DAI policies, USAID rules/regulations
and the terms of the contract.

*Supervisory Duties*

·      Trains, supervises, and mentors employees.

·      Plans, assigns, and directs work; appraises performance, addresses
and resolves problems.


·      B.A. Degree in Accounting, Finance, Business Administration or
equivalent. Advanced degree MBA, CPA or equivalent preferred.

  - 10+ years of relevant experience and progressive responsibility in finance
  and accounting, office administration, project operations at the mid-level
  of an organization.
  - Minimum 5 years’ experience managing USAID funded projects.
  - Experience leading and managing the financial aspects of USAID
  projects, including a demonstrated understanding of applicable
  finance-related USG contracting regulations.
  - Accuracy in working with large amounts of data.
  - Experience supervising staff.
  - Ability to respond effectively to the most sensitive inquiries or
  - Experience with enterprise accounting software, and Microsoft office
  - Demonstrated knowledge of internal controls and audit processes (e.g.
  procurement, local subcontract agreements, etc.)
  - Demonstrated report writing skills in English is required.
  - An articulate individual who possesses excellent communications and
  personnel management skills and who can relate to people at all levels of
  an organization
  - High ethical standards and appropriate professional image
  - An extremely well organized and self-directed individual with sound
  technical skills, analytical ability, good judgment, and strong operational
  - Fluency in English is required

Supervisory Responsibilities:

  - The Finance and Administration Manager will oversee the work of the
  Accountant, Deputy Finance Manager, HR & Office Manager, Grants Manager,
  Procurement Specialist & IT Specialist.

Base of Operations:

  - Jakarta, Indonesia


  - The Finance and Administration Manager will report to the Chief of
  Party (COP).

Application Instructions: Interested applicants are invited to send their
CV to IWDP_Recruitment@DAI.com. Please send applications as soon as
possible. Due date for this application is December 13, 2019.  Also, please
put your Expected Salary in your application (Required).

Applicants are instructed to write “Finance and Administration Manager
Application – NAME” as the Subject line of the email. We regret that we are
unable to acknowledge receipt of all applications and only shortlisted
candidates will be notified.

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