Available position in KOMPAK: Administrative Support Assistant (South Sulawesi)

Available position in KOMPAK: Administrative Support Assistant (South Sulawesi) 

Abt Associates is a specialist international health and social sector consulting company that provides services to public and private sector clients. Abt Associates is a wholly owned Australian subsidiary of Abt Associates, regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. We provide a comprehensive range of services from policy to service delivery in the public and private sectors, contributing to long term benefits for clients and communities. Abt Associates is an organisation that has a personal commitment to its staff and as such we value the long-term relationships that we build with the people who work for us.

KOMPAK Program

KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia's efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas:

Supporting Local Governments and Service Units to better address the needs of basic service users;
Supporting the poor and vulnerable to benefit from improved village governance; and
Supporting the poor and vulnerable to benefit from increased opportunities for employment and economic development.

The Opportunity

The Administrative Support Assistant is to provide support to KOMPAK provincial offices by ensuring good quality administrative and financial management in the implementation of project activities under the office portfolio.

Key Duties

Make logistical arrangements within the province for staff and other stakeholders travelling to the province
Manage the driver and contract with the rental company; ensure logbooks are completed and check invoices
Coordinate procurement process such as obtained quotations and summary bidding and work with procurement team in Jakarta
Providing support to the KOMPAK provincial offices to develop events-based budgeting based on the ToR approved
Supporting the KOMPAK provincial offices in preparing documents for advance request of the events implemented
Supporting the provincial offices in completing documents for advance settlements of the events
Collecting and preparing other documents related to payments and ensure all claims are correct with actual and complete receipts and expenses, including payment for the events (vendor and others)
Support the Grant and Finance Coordinator (province) in undertaking financial administration as requested
Preparing events-related logistics (including preparing handouts, materials) and office supplies,
Following up with the vendors and developing and updating preferred vendor rates
Further information regarding other key duties is included in the Information for Applicants.

Key Requirements

Bachelor or Diploma 3 with at least one-year work experience in administration, finance and logistics
Must have the ability to work effectively in a fast-paced and challenging environment
Must be flexible, willing to perform other duties and work irregular hours
Able to communicate fluently and effectively in Indonesian and/or English
Must be capable of working both individually and as part of a team
Must be familiar with using Microsoft office, email, and website
Understanding of gender equality and social inclusion issues

Further Information & Application

Further information regarding this opportunity can found in the ‘View Position Description’ link.

Applications should be submitted online via the Careers page of Abt Associates’ website and MUST include a CV and covering letter addressing the key requirements listed above. 

We are an equal opportunity employer and encourage applications from experienced and capable women and people with disabilities.

Applications close: Tuesday, 17 March 2019 – midnight (AEST)

We welcome and thank all applicants however; only shortlisted applicants will be contacted.

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