Capacity Building Project Coordinator-Caritas Germany

Caritas Germany is a Catholic relief agency that commits itself worldwide to emergency aid and reconstruction, and develops social services in many countries of the world. The Country Office of Caritas Germany in Indonesia, located in Yogyakarta, is hiring a

Capacity Building Project Coordinator (CPC)

Starting in May 1st 2020 for a three years project (36 months)

1.       ToGETHER programme

With the support from the German Foreign Office (Auswärtiges Amt, AA), Caritas Germany is establishing a consortium with four other German NGOs to apply the program called “ToGETHER” - Towards Greater Effectiveness and Timeliness in Humanitarian Emergency Response”. The aim of the project is to support local actors in strengthening their capacities in humanitarian response, preparedness, coordination and advocacy.

The program will take place from March 2020 to February 2023 in altogether eight countries, of which Indonesia is one. In each of the countries, up to five national organisations can participate in the programme as Local Humanitarian Partners (LHP).

Based on an assessment, the program will design and implement country-specific activities to increase the representation of local actors in the national humanitarian system and to shape their advocacy in relevant policy processes. It will furthermore strengthen LHP’s capacities for a more effective operational humanitarian response through trainings, workshops, mentoring and a strategic partnership.

2.     Rationale

To implement this project in eight countries, four German humanitarian NGOs, namely Caritas Germany (CG), Deutsche Welthungerhilfe, Diakonie Katastrophenhilfe (DKH) and Malteser International (MI) working together in a consortium. The lead of the consortium – who is also responsible for reporting towards the AA – is Welthungerhilfe. In each of the eight countries, the program implementation is led by one of the consortium partners. In Indonesia, this is Caritas Germany.

For the Program Contract Holder to meet its obligations towards AA, a Programme Management Unit (PMU) is established at Welthungerhilfe Headquarters in Bonn / Germany. For a smooth implementation of the Localisation Programme and its current scope of 4 Consortium Partners, 8 Country Projects, and 40 Local Humanitarian Partners, it is essential that the Consortium Contract Holders assign a Capacity Building Project Coordinator (CPC) in their respective Country Projects. He/she will be chiefly in charge of the technical and management support for the implementation of the different project stages in order to ensure the quality of the projects. Additionally, the Capacity Building Project Coordinator’s work focuses on ensuring project partners’ compliance to the operational standards of AA.  He/she will also be part of a Caritas Germany Country Office Indonesia, therefore he/she responsible to provide program update respectively to the Head of Office Caritas Germany Country Office Indonesia. As a team leader he/she will supervise and work closely with a Senior Project Finance Officer and a MEAL Officer. 

3.     Objective

The Capacity Building Project Coordinator (CPC) facilitates the cooperation at country level between the 5 participating Local Humanitarian Partners (LHPs) in order to enable a productive and transparent joint capacity building process which is beneficial to all participants. The CPC assures the implementation, reporting and financing requirements by AA (including queries by the AA, audit companies, evaluators, PMU, Programme Steering Committee are met in quality, time and language) for submission to the Consortium Focal Point and thereafter to the PMU and AA. In addition, the CPC assures that all requirements and actions concerning Code of Conduct compliance and audits are met in their respective Country Projects.

4.     Duties

The duties of the Capacity Building Project Coordinator (CPC) include:

Process and Finance Administration management:

•       Lead the Country Project Unit (CPU)

•       Supervise the Process and Finance Administrator and the MEAL Advisor to ensure the compliance with the AA guidelines and programmatic approaches (including narrative and financial reporting)

•       Provide timely, high quality activity report to the Consortium Focal Point/PMU.

•       Project Coordination (under the guidance of the PMU/ Consortium Focal Point): Facilitate a participatory and transparent cooperation of the 5 LHP, providing them equal access to opportunities and resources offered under the project.

•       Lead the selection process for the LHPs in the country and operationalize the Country Steering Committee.

•       Development of objectives, concepts and measures for the capacity building program.

•       Facilitate the application of the generic project standards provided by the PMU in the local context

•       Drive and shape the project activities based on the country priorities identified by the Country Steering Committee.

•       Lead and ensure the quality of the project implementation through the development of country specific work-plans.

•       Facilitate in country workshops and conferences on the Localisation Programme

•       Maintaining the flow of information towards project partner and coordination with Head of Office Caritas Germany Indonesia including KHK in Headquarters, in regards to strategic working fields.

•       Maintain the network with local, regional and national authorities in order to promote higher standards for project implementation

5.     Qualifications and skills


•       Excellent professional track record with at least five years of experience in the NGO sector working in program/project implementation, preferably in humanitarian assistance or related fields.

•       Professional experience in the host country or knowledge of the local context

•       Completed degree in a relevant field.

•       High interpersonal skills with a strong analytical approach in problem solving and management

•       Strong intercultural and social competences with regard to communication and interaction

•       Ability to manage partnerships and relationships with a range of stakeholders (LHPs and Non–traditional actors)

•       Ability to facilitate/guide/moderate change at an operational and strategic level

•       Willingness to travel inside the country and visit partner initiatives on the ground, sometimes in complex environment.

•       High resilience, improvisation talent and flexibility

•       Excellent proficiency in English and the local working language


•       Specific experience of managing capacity building projects

•       Experience conducting organizational capacity assessments and design capacity building plans

•       Knowledge in organizational development

•       Ability to transfer/multiply lessons learned

•       Experience in mentoring and coaching local partners

5. Starting Date

•       1st of May 2020

6. Terms and Conditions

•       Caritas Germany will offer competitive salary on Grade 6 with range IDR 14-16 million per month (depend on salary history) and benefit as Indonesian Labour Law

•       Leave entitlement: 20 days annual leave a year in addition to relevant public holidays

•       Hours: Standard working week is 40 hours in five days Monday to Friday. However, the demands of the job are likely to be such that a willingness to work longer hours, as required, will be necessary

7. Application Process

•       In order to apply, please submit (1) cover letter, and (2) your Curriculum Vitae (CV) in English detailing how you meet the selection criteria, labelled with three references (maximum file size 300KB) to and Please use subject heading “CPC-name of applicant.”

•       Deadline for applications: 6th of April 2020.

•       Caritas Germany values equal employment opportunities. People with disability and female candidates are encouraged to apply.

We regret that we are unable to acknowledge receipt of all applications and only short-listed candidates will be contacted.

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