Post Title : Project Coordinator for ASEAN Seeds for the Future Programme
Post Code : PC StF
Background
Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. After its establishment, the ASEAN Foundation has been tasked to support ASEAN’s community building efforts by promoting greater awareness of the ASEAN identity, human resource development, people-to-people interaction, and close collaboration among the business sector, civil society, academia and other stakeholders in ASEAN. We work in four thematic areas of education, arts and culture, media development and community building. We provide support in the form of scholarships, fellowships internships and exchanges. We organise meetings, conferences, roundtables and workshops in support of the ASEAN Community.
Position Summary
This position works directly with several ASEAN Foundation’s strategic partners including Huawei. The post provides direct programme management support for the implementation of the ASEAN Seeds for the Future programme. The post is based at the ASEAN Foundation in Jakarta, Indonesia, the post also should be able to travel to other project sites in Southeast Asia or ASEAN Member States.
The ASEAN Foundation is looking for someone who not only has skills in the areas we seek, but also someone with an eagerness to learn new ideas and find ways to put these into practice. The ideal candidate will be an innovative team-member, have strong personal skills as well as being friendly and diplomatic.
The post reports to the Head of Programme of the ASEAN Foundation and works closely with multi-stakeholders and the partners to execute several initiatives
Description of Roles and Responsibilities
Project Management:
- Monitor the implementation of the work plan by ensuring i) communication and mutual consultations in view of a perfect collaboration among all concerned stakeholders; and (ii) that activities are executed in due time and deliver outputs products that directly contribute to the attainment of the objectives of the project;
- Monitor budget, project timelines, risk and deliverables
- Report and Communicate with the Head of Programme in the following areas; procurement, developing and executing work plans, disbursement, and reporting in collaboration with relevant partners, ASEAN Secretariat and Huawei.
- Prepare/update Annual Work Plan and its budget based on the approved project activities with consultation with Head of Programme and partners;
- Liaise with internal (e.g. other units) and external stakeholders (e.g. partners supporting ASEAN Seeds for the Future Programme) to ensure effective coordination of the Programme with other ongoing related activities in the relevant countries;
- Coordinate with ASEAN Foundation’s Programme Coordinator regarding monitoring the performance of the project against the results management framework in the proposal;
Project Finance:
- Work closely with the Finance unit to provide relevant financial report and narrative progress report of the project fund
- Coordinate budget re-phasing exercises, if needed;
- Financial and substantive monitoring of the project activities, identification of operational and financial problems, development of solutions;
Project Administration
- Maintain an updated database of contacts and project files and documents;
- Manage the logistical support for the organisation of events, workshops and meetings in the project;
Project Communication
- Work closely with the Head of Communications of the ASEAN Foundation to use digital and social media tools to promote and engage participation in the project;
- Write project reports for annual reports, donor reporting;
- Support the development of communications materials, including brochures, press releases and graphics;
- Take minutes at various events;
Job Requirements
- A minimum of Bachelor Degree in International Development/Social Studies/Humanities/Communication/Business Management or related fields
- At least seven (7) years of relevant work experience (including internship experience), experienced in managing programme and engaging with local partners in Southeast Asia Region would be highly regarded.
- Experience in managing programme related to digital skill is a plus and exposure to Information, Communication and Technology (ITC) or computer science (CS) background either through some formal education or through training and courses
- An event management generalist with proven track record in managing or arranging project events
- Critical thinking and problem-solving skills
- Excellent communication skills, responding to user needs in a prompt, courteous manner
- Strong attention to detail
- Strong analytical skills, including the ability to analyze and organize data
- Strong organizational and writing skills
- Proficient in writing in English, knowledge of another ASEAN language other than Bahasa Indonesia
- Ability to travel internationally up to 10%.
- Proficient in Microsoft Word, Excel, PowerPoint and digital media
Any interested candidates should send their motivation letter together with CV and references no later than 7 February 2022 to recruitment@aseanfoundation.org with subject PC-StF
Only short-listed candidates will be contacted.
