POSITION INFORMATION
Background
The Asia Foundation is awarded a contract by USAID to implement ERAT (Tata Kelola PemERintahan yang Efektif, Efisien, dan KuAT or Effective, Efficient and Strong Government) in January 2022. The program will be implemented in the following four years in six provinces in Indonesia: North Sumatra, Banten, East Java, West Kalimantan, South Sulawesi, and East Nusa Tenggara, covering five districts in each province. The goal of ERAT is for the citizens of Indonesia to benefit from effective local government by increasing the quality of policy implementation and service delivery at the subnational level. The goal will be achieved through three interrelated intermediate results (IRs): (1) coherence between national and subnational policies strengthened; (2) performance of local service delivery enhanced; and (3) local budget allocation and execution improved.
USAID ERAT supports the Government of Indonesia to improve monitoring and evaluation (M&E) systems at the national and provincial levels to improve performance-based (non-fiscal and fiscal) incentive systems. Improved M&E system will also allow improvement of analysis of data and information to formulate better policies and programs to support subnational governments to provide public service delivery. The program promotes peer learning among subnational governments to improve the quality of governance and public service delivery. ERAT emphasizes collaborative governance in improving public service delivery – among different levels of government, among various sectors, and among various stakeholders, including the private sector and civil society organizations (CSOs). To allow broader participation of the communities, CSOs, and the private sector, ERAT supports improvement of access to information and various channels of public participation, including complaint handling mechanisms. Private sector engagement in public service provision that is based on mutual benefits is emphasized in the program. ERAT supports improvement of subnational budget allocation and execution to improve the quality of spending to improve access to and quality of public service delivery. The program promotes gender equality and social inclusion mainstreaming in local policies, programs, and budgets, as well as in the program implementation.
Roles and Responsibilities
The Program Assistant will be based in ERAT Office - Jakarta and will provide support to the ERAT Team on all logistical, administrative and financial aspects of program activities. This support may include arranging the logistical and administrative aspect of trainings, workshops, meetings, and other activities.
Detailed tasks:
- Undertake administrative and financial aspect of the ERAT program activities.
- Ensures that activity funds are appropriately disbursed and expense reports are completed in timely manner
- Monitors grantees and subcontractors reporting process and follows up on delinquent reports
- Prepare logistical arrangements for ERAT-sponsored events, conferences, seminars, trainings such as arranging online meetings, booking venues for offline activities, and coordinating with service providers
- Make copies and/or duplicates related material as requested; prepare and transmit facsimiles, scanning, including filing related document.
- Perform miscellaneous job-related duties as assigned.
Reporting
The Program Assistant reports to the IDIQ Activity Deputy Director.
Qualifications
· Diploma degree, or equivalent, in secretary or accounting.
· At least 2 years of program administration position with an internationally focused non-profit organization.
· Excellent verbal and written communication skills in Bahasa Indonesia & English.
· Excellent interpersonal skills and team player.
· Responsible and hard worker.
· Ability to understand and follow specific instructions and procedures.
· Dependability, enthusiasm, and a positive attitude.
· Self-starter who can work independently.
· Knowledge of accountancy and financial reporting.
· Strong attention to detail.
· Professional organizational abilities.
· Computer proficient in word processing and spreadsheets, and power point presentations
HOW TO APPLY
Applicants should submit their application to id.hr@asiafoundation.org by March 16, 2022 at 05:00 PM Jakarta time. Please write “ERAT Program Assistant – your name” in the subject of the e-mail. The application should include (i) a cover letter, (ii) CV or Statement of Qualifications which summarizes the applicant's suitability for the position based on the above qualification criteria.
ONLY SHORTLISTED CANDIDATE WILL BE CONTACTED
THE ASIA FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER. WOMEN AND MINORITIES ARE STRONGLY ENCOURAGED TO APPLY.
