Senior Procurement Officer

 Senior Procurement Officer


Program Background

The Kemitraan Indonesia Australia untuk Infrastruktur (KIAT) is a 10-year facility supported by the Australian Government and implemented by Cardno. KIAT’s overarching goal is to support ‘sustainable and inclusive economic growth through improved access to infrastructure for all people’. To support this goal, KIAT works with the Government of Indonesia (GoI), Government of Australia (GoA), the private sector, Multilateral Development Banks (MDBs) and other development partners, as well as civil society to help achieve the following outcomes:

1)     Improved GoI policy and regulatory framework for infrastructure development.

2)     High quality projects prepared and financed by GoI, the private sector and / or MDBs.

3)     High quality infrastructure delivery, management, and maintenance by GoI.

KIAT currently focuses on the following areas: Water and Sanitation; Transport; Infrastructure Funding and Financing; and Gender Equality, Disability and Social Inclusion (GEDSI).


The role

The purpose of the Senior Procurement Officer is to ensure the provision of highly effective, efficient and compliant Procurement services across the Facility.


The key tasks for the position are: 

Under the direction of the HR and Procurement Manager, the key activities for the positions are:

  1. Under the supervision of the HR and Procurement Manager and in collaborations with Operations Team and Cardno corporate team, provide insights and suggestions for improvement of KIAT’s Procurement policy and procedures
  2. Maintain the KIAT Procurement Plan
  3. Lead the procurement process from start to finish for the procurement of corporate goods and services and selected (straight forward) Activity procurements and ensure they are in line with the KIAT Facility Operations manual and Commonwealth Procurement Rules. This includes preparing specifications, solicitation documents, managing evaluations, drafting recommendations, and overseeing the selection and negotiation process of tenderers
  4. Support the procurement process for complex Activity procurements (led by HR and Procurement Manager or relevant Program Manager), including providing guidance on the process, preparing specifications, solicitation, and evaluation documentation.
  5. Manage, maintain, and administer the preferred supplier lists for corporate goods and services to support the Facility.
  6. Coordinate with user units and Cardno in preparing engagement through various contracts mechanisms such as subcontracts, blanket purchase agreements, purchase orders, personal services agreements, and deed of service order.
  7. Responsible to draft Purchase Orders (PO) for review and approval and maintain a database of all PO’s across the facility
  8. Maintain all procurement files ensuring compliance with relevant regulations
  9. Provide day-to-day support and guidance to KIAT staff related to procurement, contract management and administration.
  10. Support relevant subcontract procurement staff by providing guidance on business processes in line with KIAT Facility Operations Manual
  11. Where required, lead and/or support the negotiation process of contracts as required.
  12. Ensure post-award management, if necessary, in accordance with relevant regulations, including but not limited to induction, reporting, audits, contract management in accordance with Cardno and KIAT directives, policies, and procedures.
  13. Ensure that consultations, meetings, and decision-making processes include representations of gender
  14. Ensure that all key activities consider opportunities to strengthen Gender Equality and Social Inclusion (GESI) outcomes during implementation, and where relevant consider the feasibility of engaging with civil society to enhance these outcomes.
  15. In consultation with selected organisations, lead the drafting of the due diligence assessment for internal review and approval
  16.  Analyse and evaluate grant applications, proposals, and awards to ensure adherence to grant management procedures
  17. Support the Facility-wide approach to ensuring the facility demonstrates (and can measure) Value for Money
  18. Identify and support the improvement efforts throughout the procurement processes for goods, materials and services (including advisory services) lifecycle, including gender equity and social inclusion across the Facility.
  19.  In consultation with the HR and Procurement Manager, and IT and Systems Manager, support the effective automation of Procurement Processes across the facility using Microsoft 365 to achieve greater efficiencies in business processes.


Please copy paste this link to access the Terms of Reference detailing responsibilities and selection:


About you

You will be a motivated and proactive Senior Procurement Officer with the right combination of great project administration and operations, teamwork, and a commitment to technical excellence.


You have the following selection criteria:

Education Background and Relevant Experiences

  1. Master's Degree with minimum 4 years of experience, Bachelor's Degree with minimum 6 years of experience
  2. Demonstrated experience supporting and managing the procurement of goods and services across a dynamic development program. Experience on a DFAT-funded development program an advantage
  3. A solid understanding and strong commitment to best practice in procurement with strong knowledge and understanding of the Procurement lifecycle. Understanding of the Commonwealth Procurement Rules an advantage.
  4. Strong interpersonal skills and ability to liaise with high-level stakeholders in a development context, particularly with Government of Indonesia counterparts and DFAT officers
  5. Ability to communicate with a wide range of stakeholders from diverse
  6. Knowledge and understanding of the different needs of different stakeholders such as women, the elderly, people with disabilities and others with special mobility needs
  7. Fluency in Indonesian and English (written and spoken).
  8. Qualified female candidates are encouraged to apply



Based on KIAT established rates. Successful Indonesian nationals will be engaged under a local contract in IDR and will be subject to Indonesian employment regulations and tax obligations.



Why join KIAT?

The Australia Indonesia Infrastructure Partnership (Kemitraan Indonesia Australia untuk Infrastruktur - KIAT) offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.


By joining KIAT, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.


How to apply

1)     CV

2)     Statement (of up to 1,000 words) addressing the candidate’s skills and experience, and outlining the relevance to the role

3)     Two referee names, position details and contact information

4)     Please apply from the following link :


Closing Date

The position closes on 22 May 2022


About Cardno

We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing and delivering sustainable projects and community advancement programs.

Notice to recruitment agencies: Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies.

Cardno is an equal opportunity employer.

Cardno is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.

Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

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