The Project Assistant will provide administrative, coordination, and technical support to implement the Sustainable Mobility Project in Bali. To ensure that the Project runs smoothly, coordination with GGGI Indonesia administrative team and liaison with relevant stakeholders at the national level in Jakarta is necessary. The Project Assistant will mainly support with administrative tasks, such as filing of relevant documents, taking meeting notes, and event preparation. He/she will also support the liaison with technical Ministries and any other relevant stakeholders in the Sustainable Mobility field. Additionally, he/she will support data collection activities, such as information gathering and data processing.
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
PURPOSE
The primary role of the Project Assistant is to support the project team in the timely delivery and safeguarding the consistent quality of outputs and activities of the Project under the Green Growth Program in Indonesia. The Project Assistant supports the Project team in ensuring the smooth operations of the Project, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & human resource processes implementation and other operational functions.
ENGAGEMENT
The Project Assistant will work as a part of GGGI’s Country Program and be based in Jakarta. Reporting to the Green Cities and Low Carbon Development Lead, he/she will work in close collaboration with the Project teams in Jakarta and Bali.
The Project Assistant will conduct the following tasks, among others:
- Coordinate closely with the Project teams in Jakarta and Bali to ensure operational delivery aligned with GGGI administrative standards and policies.
- Engagement with relevant national stakeholders, such as technical Ministries and private sectors in the Sustainable Mobility field.
DELIVERY
- Ensure the delivery of administrative tasks supporting the overall operations of the Project. This includes supporting the Project teams in Jakarta and Bali to complete procurement processes, document filing, data management, and document translation.
- Organize meetings and documentation, including taking meeting notes and prepare the necessary materials, in coordination with the Project team in Jakarta and Bali.
- Support the liaison with national stakeholders in the sustainable mobility sector and manage stakeholder database.
- Support event preparation in coordination with the Project team in Jakarta and Bali.
- Support the drafting of communication materials and knowledge products related to the Project in close coordination with the Communications Team in Jakarta and the Project Team in Jakarta and Bali.
- Support with research on the technical aspects of the Project, including information gathering and data processing, drafting summaries of relevant regulatory framework, and potential synergies and/overlap with other initiatives in the sector.
- Assist the GGGI team in exploring wider investment opportunities related to the Bali E-Mobility project.
REQUIREMENT
QUALIFICATIONS
- Bachelor’s degree in sustainable development, economics, international relations, and political science is preferred.
- Preferred 1 year of relevant working experience. Educational background in fields related to sustainable development and internship experience will be considered.
- Experience in working with the government (national and subnational level) and non-government counterparts on a day-to-day basis in Indonesia is essential.
- Experience working in a multi-cultural and international organization is preferred.
- Experience in organizing events in a dynamic environment with a variety of stakeholders is highly preferred.
- Fluency in English and Bahasa Indonesia for reporting and presentations are essential.
- Willingness for occasional travels to Bali.
FUNCTIONAL
- Experience in engaging with other government stakeholders to maintain relationship and build trust, and identify potential alignment with the Project.
- Experience in administrative processes necessary for project implementation.
- Experience in research and analysis to support project implementation, with knowledge of quantitative methods as an asset.
- Team player, creative problem-solver, and innovative thinker.
- Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
- Excellent communication (both written and oral) and facilitation skills.
CORPORATE
- Understand and actively support GGGI's mission, vision and values.
- Promote the optimum use of public resources.
- Promote an organizational culture of trust, transparency, respect and partnership.
- Process and share information easily.
- Manage emotions and stress positively, build rapport and resolves conflict easily.
- Promote creativity and innovation among staff.
- Be able to lead where needed and support the Country Representatives to make sound decisions.
INTRODUCTIONBased in Seoul, Republic of Korea, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies and projects that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams – Green Growth Planning & Implementation and Knowledge Solutions – that deliver comprehensive solutions designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.
With the support of the Government of the Republic of Korea (ROK), GGGI assists the Government of Indonesia (GoI), specifically the Bali Provincial Government, in transitioning to a more sustainable transportation through electric vehicle (EV) implementation. Bali Province (“the Province”) has a planning document, namely the Sustainable Urban Mobility Plan (SUMP) for the Sarbagita Metropolitan, that provides the comprehensive direction for a shift to a more sustainable transportation system. Additionally, a Regional Action Plan for EV implementation for the entire island is currently under development, covering the technical, institutional, and financial aspects of the transition.
In supporting the targets stated in these documents, GGGI is providing technical assistance to the Indonesian Government and the Government of Bali through the project “Piloting Electric Vehicle Systems and Developing a Green Transportation Investment Roadmap for Bali, Indonesia”. The Project covers aspects of planning, investment mobilization, and capacity building to realize an inclusive EV system in the Province, which also includes piloting electric buses and supporting facilities. This project consists of three outcomes, including the implementation of a coherent and sustainable EV roadmap, increased investment opportunities and commitments to accelerate the use of EV, and strengthened human resource capacity and institutional framework involving public and private stakeholders. The project will last for five years (2023-2027) and GGGI is appointed as the project implementer under the direction of the Ministry of National Development Planning (Bappenas).
The main beneficiary of this Project will be the Bali Provincial Government which has the jurisdiction of the target area of the Project. At the national level, the Project will coordinate and collaborate with Bappenas and other technical Ministries, such as the Ministry of Transportation and Ministry of Energy and Mineral Resources.
