The GIZ Office Indonesia is seeking one qualified Indonesian candidate for the following position:
Contract & Procurement Assistant
(Temporary – 4 months only)
Responsibilities
The incumbent will perform the scope of the following tasks, but is not limited to:
Overall smooth and uninterrupted functioning of the assigned area of responsibility
Organization and co-ordination of all work mechanisms
Daily operational execution of all affairs in the assigned area of responsibility
Good impression of the Country Office through a helpful attitude towards the clients
Well established communications to all frequently approached offices
The incumbent performs the following tasks:
Tasks
Support the Contract and Procurement Officer for contract up to Euro 8.000;
Assist Contract and Procurement section for filing;
Check the completeness of contract and procurement documents;
Labeling the contract and procurement odner;
Packing the documents to be sent to Head Office;
Prepare the packing list document for document shipping to German;
Upload contract documents to DMS;
Support the tasks of contract and procurement section;
Monthly project procurement report;
Assist in and/or carry out other tasks as assigned.
Required qualifications, competences and experience
Formal Education
· Diploma III in Administration/Secretarial, Accounting, or any majors
Professional Experience
· At least 1 year of work experience in a similar position or handling the administration works
Other Qualifications
· Knowledge in SAP - CoSoft and ProSoft;
· Good working knowledge of computer programs (e.g. MSOffice, Excel);
· Excellent communication and administrative skills;
· Abilities to work in an international team;
· Proficiency in English both written and spoken.
Duty Station: Jakarta
Direct Supervisor: Contract & Procurement Manager
Expected Joining Date: a.s.a.p.
Contract Duration: 4 months
Interested candidates should submit a motivation letter, CV, trainings attended and list of references, addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on October 23rd, 2019.
Please indicate your application by putting the following code in the subject line: GIZ Indonesia – Temporary C&P Assistant.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)
Only short-listed candidates will be notified.