ADMIN ASSISTANT TO BE BASED IN JAKARTA, INDONESIA

Organization

INDONESIA BUSINESS COALITION FOR WOMEN EMPOWERMENT (IBCWE)

Job Title
Admin Assistant

Supervisor
Deputy Executive Director

Working Location
Jakarta

Working Scope
National


Background

One of the Sustainable Development Goals is sustainable development and the private sector has a critical role in this The private sector plays a critical role in the realization of gender equality in the Sustainable Development Goals especially through goals  five (gender equality) and eight (decent work and economic growth). Corporate sustainability – defined as ‘the delivery of long-term value in economic, social and environmental terms’ – is the most important contribution that business can provide to sustainable development.

Leading businesses have significant power to effect change and influence society towards gender equality. The workplace benefits of gender equality include: increased staff motivation; better talent management; higher productivity and performance; and improved reputation. Studies show that companies with more equal representation of female and male board members outperform those with fewer women board members on return on invested capital by 26%. Yet, only 9% of directors on global corporate boards are women, and only 4% of Fortune 500 companies have a female CEO.

Business, along with other actors, has a key role to play in advancing gender equality across the workplace, marketplace and community.

Why Indonesia?

Indonesia is a member of the G-20 major economies and has the largest economy in Southeast Asia. Approximately 52% of the population lives in rural areas. Although challenges remain in terms of efficiency and outreach, over the years, Indonesia has improved some key areas related to gender inequality, such as health and education, opportunities, voice and agency, and stipulating the necessary legislation for gender mainstreaming.

According to World Bank’ data, female labour force participation in the formal market was 49% in 2015, while male participation reached 83%. Although Indonesia has achieved good economic growth (averaged 5.35% from 2000 until 2016), to maintain this growth and support citizens to enjoy access to health care, education and employment opportunities, leading economically empowered lives, Indonesia must increase workforce participation.


About our organization

In 2016, eight prominent companies in Indonesia formed the Indonesia Business Coalition for Women Empowerment (IBCWE) was established with the support of the Australian Government, through the Investing in Women program (https://www.investinginwomen.asia), a multi-country initiative within four countries, Myanmar, Indonesia, Philippines and Vietnam.

IBCWE is a not-for-profit organization aiming to bring together leading private sector companies across Indonesia to commit to and advance Workplace Gender Equality (WGE) within their organisations and across the community. The founding members are:  (1) Sintesa Group; (2) PT Gajah Tunggal, Tbk; (3) PT Bank Tabungan Pensiun Nasional  - BTPN; (4) PT Pan Brothers, Tbk; (5) PT Accenture; (6) PT Adis Dimension Sportswear; (7) PT Mitra Adi Perkasa, Tbk; (8) PT Unilever, Tbk.

IBCWE provides customized advice and support to companies seeking to improve WGE and benefit from the positive impacts to their businesses. The Business Coalition is a voice for gender equality in the workplace, leading the way in their own businesses and acting as important advocates for women’s economic empowerment.

Please visit our website for more detail: www.ibcwe.id


About the position

Under the supervision of the Deputy Executive Director, the Admin Assistant provides assistance to the organization in managing administration and procurement daily operation ensuring high quality, accuracy and consistency of administration and procurement documentation.

JOB ILLUSTRATION     


1.      Coordinate with building service, service suppliers and arrange receipt/copy of expense to be paid;

2.      Follow-up the Travel Authorisations/advances and its clearance/Trave Expense Report;

3.      To conduct proper and efficient procurement of goods and services based on IBCWE manual and meets international procurement standards as required by donors.

4.      To maintain PO database that links to asset property numbering, inventory status (user, location, disposal, etc) including hardcopy in complete and proper documentation.

5.      Handles Fixed Asset & Inventory Management including Disposal and Insurance, focusing on achievement of the following results

6.      To assist administration and human resources operational tasks within the organization, i.e. being focal point for BPJS Ketenagakerjaan and BPJS Kesehatan

7.      Assist in event management and act as main focal point for the event’s contractor and suppliers


JOB DIMENSION

Analysis and advice

Acts as technical back up for issues in own area of expertise

Functional expertise

Has an adequate understanding of the whole function of administration business processes and the link between administrative function and others.

Stakeholder Management

Interacts with a small group of stakeholders on operational level

Process improvement

Support continuous improvements in processes throughout own function

Autonomy and supporting colleagues

None


JOB QUALIFICATION


Requirement

§  At least hold a Bachelor Degree (S1) in Finance or Accounting

§  Minimum 2 years of experience in administrative tasks

§  Experience in handling administration tasks in a project-oriented organization

§  Knowledge in donor reporting system is an advantage

Personal

Competencies

§  Strong team player and ability to work with diverse individuals and organizations.

§  Well organized; able to meet deadlines

§  Proficiency in English and Bahasa Indonesia; demonstrate effective written and verbal communication skills

§  Excellent interpersonal skills and ability to work well in multicultural environment.

Computer Skills

§ Knowledge to operate accounting software, like Zahir, Quickbooks or similar system is an advantage

§ Microsoft Excel, Microsoft Words, Microsoft Powerpoint, Google-suits


Terms of offer

IBCWE is an equal opportunity employer and offers a collegial and gender-sensitive working environment. This is a NATIONAL POSITION and will be for an initial period of 1 (one) year, renewable subject to assessment of performance, continued relevance of the position and availability of resources.


How to apply

Applications for the position must include:

A cover letter illustrating your suitability for the position against the listed requirements and salary expectations

Detail curriculum vitae, including names and addresses of three referees, including telephone, fax numbers and email addresses.

All correspondence should be addressed to Indonesia Business Coalition for Women Empowerment via email: ibcwe.recruitment@gmail.com and should indicate “Application for IBCWE Admin Assistant” on the application letter and email subject.

Applications will be considered until March 15, 2020 or until a suitable candidate is identified and selected.  Please note that only short-listed applicants meeting the above requirements will be contacted.

Regards, Rajis