Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :
Therasury Accountant - Jakarta Based
Dimensions of the Role
Treasury Accountant responsible to provide efficient and effective support to the country relating with liquidity management for country and program area ensuring payment to grant recipients, supplier and employees are proceed on a timely basis, prompt resolution of payment investigations, systems access to online banking platforms and maintaining temporary sub-delegations of authority.
Treasury Accountant provides permanent support to in – country Finance teams in order to improve overall transparency and accountability in YPII’s external financial reporting and maintain a system of policies and procedures that impose an adequate level of control over treasury activities.
Accountabilities
Cash Management
· Perform day-to-day responsibilities including bank reconciliations, payment runs, invoice settlement, direct debits, and cash collection.
· Check, verify and reconcile bank deposits and bank payments.
· Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
· Prepare cash flow forecasts, perform month-end close entries, and manage the processing of inter-company funding.
· Reconcile monthly paid data files between banks and books to create outstanding cheque lists.
· Maintain vendors’ banking information database up-to-date in SAP and banks and ensure the database is clean.
· Execute the monthly close process for all cash transactions and accounts.
· Perform opening and closing of cash daily.
· Confirm income receive and raise remittance advice to NOs and International/Local Donors.
· Prepare and communicate all previous day banking activity to other business units and PUs.
· Respond and resolve vendor problems, grievances and issues.
· In collaboration with Finance Controller, develop effective fund request mechanism and cash flow forecasting tools to ensure proper review was conducted before submitted the request to GH.
Financial Reporting and Analysis
· Prepare Bank Target Balance report on monthly basis.
· Reconcile 5 YPII bank accounts to general ledger and prepare Bank Reconciliation report on monthly basis.
· Review monthly IGF and funding budget produced by Grants Finance team and GH and coordinate movement of funds to CFM.
· Produce monthly cash flow statement.
· Check month-end valuation and reconciliation of all derivatives.
· Year-end closing and consolidation and manage the year-end bank confirmation.
Bank Relationship Management and Account/Contract administration
· Support CFM to maintain banking relationship.
· Review and analyse bank service charges report.
· Analysis of exchange rates on FX transactions to ensure that pricing is in accordance with bank arrangements.
· Prepare foreign exchange analysis.
· Maintenance of all contractual document for YPII banking arrangement.
· Managing bank accounts, including update threshold & authority approval.
· Ensure that appropriate procedures are in place for the update of users who leave or change positions.
Payment Issuance
· Perform banking operations including wire, ACH and intercompany transfers.
· Implement banking systems that reduce cash float and improved weekly cash availability.
· Reviews the preliminary and final payment registers for cheque, international wire, electronic fund transfer (EFT) and automated clearing house (ACH) payments;
· Principal signing officer for the review and transmission of payments for cheque, international wires and EFT-ACH payments and payroll;
· Transmits payment batches from YPII to the bank;
· Support the CFM to develop payment service standards (in collaboration with Finance Controller and FP&A Specialist) and a calendar of payment issuance by payment type to ensure that service providers, external clients and stakeholders are aware of the frequency of payment batches;
· Monitors problems or issues with payments, i.e. service requests, and ensures they are investigated and resolved; and
· Reviews and certifying petty cash transactions.
Other Tasks:
· Ensure appropriate financial controls processes, procedures and systems are in place and adhered to in the Country Office.
· Support the Finance Controller in the event of audit exercises.
· Involve in improvement and follow up finance-related audit actions.
· Perform other related duties as requested by Finance Controller.
Technical expertise, skills and knowledge
Essential
· Bachelor’s degree in Accounting, Commerce or Finance
At least 4 years relevant post qualification experience.
· Working knowledge of written and spoken English.
· Experience in short term liquidity management across multiple currencies, facilities and bank accounts.
· In depth knowledge of financial systems, financial management and reporting.
· Proficient in computer skills and use of relevant software and other applications, e.g. word-processing, spreadsheet and advanced excel, database, web-based system.
· SAP or ERP Microsoft 365 experience would be preferable.
Desirable
Coaching skills and ability to communicate treasury and financial concepts and tasks to finance and non-finance staff
Strong management skills
Analytical thinking
Problem solving
Ability to work in a multidisciplinary and multicultural environment
Strong team-building and motivational skills
Strong negotiating, facilitating and influencing skills
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please klick apply no and submit your letter of application and detailed curriculum vitae in
https://bit.ly/Treasuryaccount English in not later than May 22, 2020
