Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :
Treasury Officer - Jakarta Based
Dimensions of the Role
Treasury Officer provides permanent support to in – country Financial Management team to provide efficient and effective support relating with timely payment issuance, give advice on banking transfer made on previous day to clients, maintaining taxes payable list, and management of finance documents and filling system.
Accountabilities
Cash Management
· Perform day-to-day responsibilities including payment runs, invoice settlement, direct debits, and cash collection.
· Support the Treasury Accountant to ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
· Reconcile monthly paid data files between banks and books to create outstanding cheque lists.
· Support the Treasury Accountant to maintain vendors’ banking information database up-to-date in SAP and banks and ensure the database is clean.
· Execute the monthly close process for all cash transactions and accounts.
· Perform opening and closing of cash daily.
· Prepare and communicate all previous day banking activity to other business units, PUs and client.
· Respond and resolve vendor problems, grievances and issues.
Financial Reporting and Analysis
· Prepare reconciled list of vendors and staffs’ taxes payable and ensure the calculation tally with taxes that will be paid to Tax Office.
· Support Treasury Accountant to reconcile five YPII bank accounts to general ledger and prepare Bank Reconciliation report on monthly basis.
· Involve in the process of month-end and year-end closing.
Bank Relationship Management and Account/Contract administration
· Maintain and keep contractual document for YPII banking arrangement and other banking activities.
· Ensure document of updated threshold & authority approvals’ available for audit trails.
· Support the Treasury Accountant to ensure that appropriate procedures are in place for the update of users who leave or change positions.
Payment Issuance
· Check and verify completeness of payment’s documents received from CO, PUs and Project Office and ensure compliance of each request with YPII’s rules and regulations.
· Journal and book the payment request to SAP and prepare payment batches bank’s transmittal from YPII to the recipient’s bank account.
· Support the Treasury Accountant in performing banking operations including wire, ACH and intercompany transfers.
· Reviews the preliminary and final payment registers for cheque, international wire, electronic fund transfer (EFT) and automated clearing house (ACH) payments;
· Transmits payment batches from YPII to the bank;
· Involve in development of payment service standards and a calendar of payment issuance by payment type to ensure that service providers, external clients and stakeholders are aware of the frequency of payment batches;
· Monitors problems or issues with payments, i.e. service requests, and ensures they are investigated and resolved; and
· Reviews petty cash transactions and obtain approval from Treasury Accountant.
Filling system
· Maintain filling system of finance’s payment documents and liaise with document’s storage company for effective, neat, efficient yet complete document arrangement.
· Administration of in-out documents borrowed by staffs, auditors or compliance unit.
· Ensure all payment documents have been stamped PAID and Project’s code.
· Arrange labelling system and create file categories and subcategories in consultation with Finance Controller, FP&A Specialist and Partnership Finance Specialist.
Other Tasks
· Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII’s rules and regulation.
· Support the Finance Controller in the event of audit exercises.
· Involve in improvement and follow up finance-related audit actions.
· Perform other related duties as requested by the Finance Controller.
Technical expertise, skills and knowledge
Essential
· Bachelor’s degree in Accounting, Business Administration, Commerce or Finance.
· At least 3 years relevant post qualification experience preferably in international organizations, INGOs and/or bilateral organisations.
· Working knowledge of written and spoken English.
· Experience in short term liquidity management across multiple currencies, facilities and bank accounts.
· In depth knowledge of financial systems, financial management and reporting.
· Proficient in computer skills and use of relevant software and other applications, e.g. word-processing, spreadsheet and advanced excel, database, web-based system.
· SAP or ERP Microsoft 365 experience would be preferable.
Desirable
Close attention to detail to ensure that accurate and thorough work is produced in a timely manner.
Possesses initiative, is analytical in nature and not afraid to ask questions.
Problem solving
Ability to work in a multidisciplinary and multicultural environment
Ability to work closely with team colleagues, coupled with working with limited supervision.
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please klick apply no and submit your letter of application and detailed curriculum vitae in
https://bit.ly/treasuryoff English in not later than May 30, 2020
