I. Position Information
Job code title : Admin and Finance Assistant – AF Pekalongan
Supervisor : Team Leader
II. Organizational Context
The coastline area northern of Central Java (Pantura) is severely affected by climate change. An area covering of 3 Regencies comprising of Pekalongan, Batang, Demak and 2 municipalities of Pekalongan City and Semarang City are the area where the impact of climate change in the form of sea level rise are visible.
The coastal sub-districts of the municipality of Pekalongan are one of the most affected by climate change impact, which destroyes not only the livelihood source of the affected community but also the social- cultural aspects of the city. Tidal flood and permanently deepening inundation of the coastal settlement areas of Pekalongan City makes it difficult for the coastal community there to organise or generate alternative livelihood, such as fish ponds. Lost of livelihood source force the men to seek for other income alternative, while women are burdened both with domestic activities and income generating activity to support the households. This thus increases women vulnerability caused by the double responsibility they have to carry over their shoulders.
At community level in the affected kelurahan, concerns about health issues arise caused by inundation that also affects houses, leading to destruction of the individual sanitation system. Waterborn disease has been identified infecting the population in the affected areas. Since the occurrence of frequent tidal flooding and inundation covers a vast areas of coastal settlement, individual support to improve sanitation condition of the community is almost impossible. Urgent collective solution is one option to rapidly overcome the issue.
In partnership the municipality of Pekalongan, KEMITRAAN has develop a project to increase theresilience and improve the adaptation capacity of Pekalongan City’s community towards climate change impact. This project is funded by the Adaptation Fund (AF) under the oversight of its Designated Authority, which is the Ministry of Environment and Forestry (KLHK) . The activities under this 3-year- project range from strengthening coastal protection, improvement of community’s sanitation, promotion of alternative livelihood and improvement of the city’s climate change adaptation policy implementation. To support the activities on-site in Pekalongan City, KEMITRAAN therefore is seeking for a potential Admin and Finance Assistant to be based in Pekalongan that is capable to help with the technical implementation of the project.
III. Functions / Key Results Expected
Summary of Key Functions:
• Administration and implementation of the project activities
• Administration of reports, correspondence and related documents
• Management of travel and meeting arrangement
• Procurement and logistical services
• Support to administration of budgets and cost-recovery system
• Payment, receiving and bank account management
• Provide financial monitoring and reporting of activities on a monthly, quarterly and yearly basis
IV. Impact of Results
The key results have an impact on the overall execution of the Partnership administrative and
financial transaction and success in implementation of operational strategies on the following areas :
1. Accurate administration and presentation of financial data transaction
2. Accurate and timely information on financial status
V. Competencies
Corporate Responsibility & teamwork:
• Serves and promotes the vision, mission, values, and strategic goals of the Partnership
• Plans, prioritizes, and delivers tasks on time
People Skills:
• Sets clear performance goals and standards; executes responsibilities accordingly
Partnering & Networking:
• Seeks and applies knowledge, information, and best practices from within and outside the
Partnership
Results-Orientation:
• Plans and produces quality results to meet established goals
Innovation & Judgment
• Strives for quality client-centered services (internal/external)
Communication:
• Demonstrates effective written and oral communication skills
Job Knowledge & Expertise
• Executes day-to-day tasks systematically & efficiently
• Uses Information Technology effectively as a tool and resource
VI. Recruitment Qualifications
Education:
Minimum Diploma III (three) in administration, finance, economics, accountancy, management or other relevant fields
Experience:
3 (three) years working experiences with a minimum 2 (two) years experiences in the field of development assistance; including
specific experience in public administration issues (experience in the international CSO/NGO is preferred).
Fluency in written and spoken English and Bahasa Indonesia
To apply for this position please submit your CV using this link bit.ly/hris-recruitment no later than August 4th 2021. Only shortlisted candidate will be contacted.
