Consultant, Finance & Operations Coordinator Manado based

JOB DESCRIPTION

Consultant, Finance & Operations Coordinator

Start Date: December 2021
Duration of Contract: 6 months potentially extended to 1 year upon satisfactory performance
Project/Program: MA-R/Fish Forever Initiative

Reports to: Manager, Finance & Operations

Dept./Division/Program: Operations

Location: Manado, Sulawesi Utara

Background

About Rare

Rare is the global leader in driving social change to help people and nature thrive. We have helped thousands of people across hundreds of communities in over 60 countries shift their behaviors and practices to protect the nature that sustains their lives, livelihoods, and communities.

Our people-centered approach is rooted in behavioral science and design thinking. We partner with local leaders and their communities to identify and break down barriers to adopting sustainable environmental practices and make change easier to adopt. We spotlight local solutions that enable communities to develop ownership, responsibility, capacity, and pride in conserving their natural resources and protecting the environment. And together, we shift social norms to make sustainability the default and ensure lasting change.

At Rare, we believe that the cumulative power of individual and collective action is a vital pathway to safeguarding and restoring our shared waters, lands, and atmosphere. With the right tools, knowledge, resources, and partnerships, individuals and communities can adopt sustainable behaviors and practices, and seed change that spreads across entire regions and countries.

Change is what we do. That’s what makes us Rare.

Core Responsibility

To help program implementation, Rare is now seeking Finance & Operations Coordinator to support project implementation at the provincial level. This role will provide support for the operational day to day needs of the field office by ensuring that Financial Management, Field Office Operations Management, Logistics needs, and Safety requirements are met based on Rare’s policies and procedures, local laws and regulations, and donor requirements.

The Finance & Operations Coordinator will report directly to Manager, Finance & Operations and indirectly to the Field Team Leader. S/he will work closely with other staff in site office.

Main duties and key responsibilities

Financial Management:

Check and compile all field offices transactions (expenditures) completed with supporting documents according to the accounting system applied
Verify the accuracy of calculations and the completeness of supporting documents of staff expenditure report, including staff travel expenses report
Ensure timely and accurate submission of expense reports to the Finance department in compliance with Rare’s policies, procedures and systems.
Establish and maintain cash controls
Prepare Payment Request Form for transfers and payments to staff and third parties, including check and verify all incoming invoices in coordination with Manager, Finance & Operations
Ensuring each procurement document is complete and in accordance with Project Manual/SOP ensuring appropriate approval and backup documentation for each PRF
Petty Cash Management. Maintaining the daily record of petty cash book, payments, and preparing the reconciliation weekly and monthly
Document Filing. Maintaining orderly filing system of all financial documents and reports.
Perform any other finance duties as required.

Logistical & Operational Support:

Provide logistic and operational support to any events, meetings or required activities of Rare.
Monitor activity-specific budgets and payments, provide guidance to staff on logistic-related expenses, ensure activities are properly funded in accordance with accounting and organizational best-practices.
Ensure logistical tasks are performed according to plan and in a timely manner.
Report and work with Manager, Finance & Operations on program operations performance and take steps to address and remedy areas of concern.

Office Management:

Ensure that field office holds adequate insurance, and that staff and physical assets have a secure environment to operate.
Maintain efficient use of program resources making sure that administrative services are provided in a timely and cost-effective way.

· Oversee field office recordkeeping and documentation related to field office administration.

· Oversee any office space-related changes to accommodate staff´s needs in a growing environment, including identifying contractors, service providers and additional office space as needed.

· Lead local “greening” efforts that make Rare a socially responsible and environmentally conscious employer.

Qualifications & Experience

Associate degree in accounting, finance, business administration and similar degree
Minimum of 3 years accounting experience, preferably with an international or local NGO
Demonstrate careful attention to detail.
Excellent proficiency with knowledge of Microsoft Office (mainly in excel); familiar with financial software
Demonstrate ability to handle a heavy workload and changing priorities and tasks under strict deadlines.
Excellent communications and personal management skills, ability to relate to people at all levels of an organization with different multi-cultural backgrounds.
Strong interest and ability to work effectively in a team environment.
Computer literacy (excellent IT skills); competent in the use of Microsoft Excel, Word, and other MS tools, including the ability in operating Accounting Software
Able to work independently without supervision but also accustomed to working in a team.
Good communications skills - able to express complex information in a simple and succinct manner.
Self-starter, pro-active and uses initiative - can work independently and priorities own workload.
Able to communicate adequately in written and spoken English.
Flexible and able to work under pressure and often to tight deadlines; including an ability to prioritize job.
Willing to work at any circumstances both independently or in a group, such as in remote areas with very limited facilities.

Application Procedures

Please submit your application and curriculum vitae in English, relevant experience, past salary history, three referees via email no later than 15 November 2021, to Ratna Kania rkania@rare.org, placing the job title in the subject line and label your CV with your name. Only shortlisted candidates will be notified. Applications received after the deadline will not be considered.