About ICLEI
ICLEI - Local Governments for Sustainability is the leading global network of over 2,500 cities, towns and regions committed to building a sustainable future. Established in 1990, ICLEI became the official focal point for Local Governments and Municipal Authorities (LGMA) at COP/ UNFCCC conferences. By helping the ICLEI Network to adopt urban pathways on low carbon, resilient, nature-based, people-centered, and circular development, ICLEI impacts over 25% of the global urban population.
The ICLEI Southeast Asia Secretariat (ICLEI SEAS) serves members in Indonesia, Thailand, Malaysia, and the Philippines. The secretariat has gained recognition from its experience in empowering local governments in the region by designing, promoting, and drawing external support to implement programs on urban resiliency, low emission development, integrated resource management, and other sustainability themes. ICLEI SEAS continuously inspires and invites local governments from provinces, cities, municipalities, and urban regions to forge partnerships for sustainability concerns specifically in terms of addressing climate change vis-à-vis urbanization; and encourage them to make this an important consideration in local development planning.
ICLEI’s work in Indonesia took off in 2000 with the Cities for Climate Protection campaign which successfully paved the way for expanding its advocacies on climate change mitigation in the country. In 2013, the ICLEI Indonesia Office started its operations. Over the years, it has tackled sustainability themes and strengthened its membership base across the nation which led to the establishment of “Yayasan ICLEI – Local Governments for Sustainability Indonesia” in December 2017.
General Function
The Membership and Communications Officer will be part of the Yayasan ICLEI Indonesia Office team and will primarily be involved in developing and implementing its communications strategy and disseminating relevant information to members and existing networks.
In addition, he/ she shall support in communicating with potential and existing Yayasan ICLEI Indonesia members and its larger network. The successful candidate shall liaise with member local and regional governments; ensuring that all pertinent information regarding fees, organizational updates and opportunities are communicated to them in a timely manner.
In terms of project implementation, the Membership and Communications Officer shall lead the on-ground citizen, stakeholder, and media engagement activities of all projects in Indonesia.
Specific Duties and Responsibilities
Communications
· Develop and build engagement for ICLEI SEAS’ existing channels (website and social media platforms); develop, if necessary, specific communication channels for Yayasan ICLEI Indonesia in coordination with the ICLEI SEAS Communications Officer
· Update and maintain Yayasan ICLEI Indonesia communication platforms as well as ICLEI SEAS website and social media channels by regularly uploading new content and ensuring that ICLEI news and events are posted in a timely manner
· Support the Yayasan ICLEI Indonesia and Regional Secretariat in curating content for ICLEI SEAS channels with particular focus on Indonesian context
· Develop, edit, maintain, and package communication materials including newsletters, brochures, exhibits, event banners, infographics, and another communication materials among others, following the ICLEI global communications strategy in coordination with the ICLEI SEAS Communications Officer
· Write and edit news and feature articles, press releases, and other materials for various forms of media (i.e., website and print) and submit these to the Yayasan ICLEI Indonesia and Regional Secretariat for review and subsequent publication on ICLEI SEAS’ channels
· Assist in copy-editing technical reports, proceedings, and other documents produced by Yayasan ICLEI Indonesia to ensure coherence and clarity
· Assist in the conduct of Yayasan ICLEI Indonesia events/workshops, particularly to cover documentation, publication, media relations and coverage
· Assist in the development and packaging of project proposals (as need arises)
· Develop press releases and conduct press conferences
· Develop and maintain a media database
Memberships and Governance
· Maintain the database of all ICLEI members in Indonesia, including both local governments and local government associations
· Maintain updated and regular communication with the ICLEI members and network cities in Indonesia, including rebuilding communication with old members; disseminating information regarding fees, organizational updates, and opportunities in a timely manner
· Handle feedback from the members including questions, clarifications, suggestions, and others
Project Implementation
· Support the development and implementation of stakeholder engagement-related and knowledge management activities as needs arise
· Ensure that all project activities receive sufficient media coverage by maintaining contact with media organizations, preparing press releases and briefers in English and Indonesian language, if needed, and disseminating these to media organizations
· Support in liaising with all member and network cities in Indonesia related activities deliverables
· Ensure that the branding of all projects, ICLEI, and the cities are highlighted in all communication materials developed
· Provide logistical support in the conduct of workshops and meetings including administrative and finance requirements (cash advances, liquidation)
· Support the development of proposal for new projects or bidding projects
· Leading small-scale projects in Indonesia
Key Selection Criteria
Qualifications
· Master’s Degree in Journalism, Development Communication, Mass Communication, Communication Arts, Sociology, and related fields. Other courses may be considered provided that it is supported with equivalent professional experiences
· Minimum of two-year working experience in the field of communications, with particular emphasis on news writing, copy editing, events coverage, and desktop publishing
· Solid background on environment and climate change will be an advantage
· Experience in working with NGO and local governments will be an advantage
· Legally able to work in Indonesia
Working Competencies
· Proficiency in Microsoft Office and visual design software programs (e.g. Adobe Photoshop, InDesign, Illustrator, and others) is a must
· Experience in website management and knowledge on the use of content management systems such as Joomla, WordPress, and Mailchimp is a plus
· Familiarity with social media marketing tools such as Mentimeter, Keyhole, and Hootsuite is a plus
· Experience in photography and videography is preferred
· Ability to handle multiple tasks without compromising both the quality of output/s and project deadlines
· Demonstrated ability to create visually-appealing communication materials and knowledge products
· Creative, motivated, with keen attention to detail, and highly organized
Corporate Competencies
· Demonstrates commitment to ICLEI’s vision, mission, and values
· Ability to work in international environment, independent, proactive and has willingness to learn
· Creative, passionate in sustainable development, self-motivated, with keen attention to details and highly organized
· Demonstrate intellectual and social flexibility and ability to manage multiple tasks at the same time without compromising quality and timeliness of deliverables
· Must be willing and able to travel domestically and internationally
· Ability to work under pressure and express one’s self articulately and with tact
· Addresses conflicts proactively; continuously strive for mutually acceptable solutions
· Ability to work independently with minimum supervision and as part of a dynamic group in multicultural environment
Applications
To apply, please submit a Cover Letter that demonstrates your experience, qualifications, salary expectations, and why you feel you would be the right choice for this position, along with your latest CV, completed Key Selection Criteria Response Form, and Portfolios of Previous Works. Please check the full ToR Reference Here.
Please send all materials in one pdf file through email with the subject “MCO_ICLEI – [your name]” no later than 17.00 WIB on Friday/ 29 October 2021, to: iclei-indonesia@iclei.org and cc to: dhyanayu.almitra@iclei.org. Failure to comply with the instructions herein provided will disqualify the applicant.
Please use English for all communications. Only successful candidates will be contacted. No phone call is entertained. For more information about ICLEI Southeast Asia Secretariat and ICLEI Indonesia Office, visit http://icleiseas.org/.
