Vacancy at ASEAN Foundation - EYAA Project Coordinator

 Post Title : EYAA Project Coordinator

Background

Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. After its establishment, the ASEAN Foundation has been tasked to support ASEAN’s community building efforts by promoting greater awareness of the ASEAN identity, human resource development, people-to-people interaction, and close collaboration among the business sector, civil society, academia and other stakeholders in ASEAN. We work in four thematic areas of education, arts and culture, media development and community building. We provide support in the form of scholarships, fellowships internships and exchanges. We organise meetings, conferences, roundtables and workshops in support of the ASEAN Community.

Position Summary

EYAA Project Coordinator is a post that works directly with one of ASEAN Foundation’s strategic partners, Maybank Foundation to manage and implement the eMpowering Youth Across ASEAN Programme. The post is based at the ASEAN Foundation in Jakarta, Indonesia, but with occasional travels to the project sites in Cambodia, Indonesia, Malaysia and the Philippines. Travels to other ASEAN countries may also be required for specific purposes. The ASEAN Foundation is looking for an enthusiastic new team member at the beginning of his/her career who has skills in the areas we seek, but also someone who is pro-active and innovative with an eagerness to add fresh perspective to projects. The ideal candidate will be a team player, have strong personal skills, agility as well as being friendly and diplomatic.

Description of Roles and Responsibilities

• Implement, manage and deliver activities under the eMpowering Youth Across ASEAN Programme within the designated timeframe and ensure outcomes are achieved.
• Manage the recruitment of the following:
• 100 youth changemakers from 10 ASEAN Member States (AMSs) to participate in the eMpowering Youth Across ASEAN Programme.
• 10 Civil Society Organisations (CSOs)/ Social Enterprises (SEs) partners from Cambodia, Indonesia, Malaysia and one additional ASEAN Member State.
• Manage the preparation and implementation of the following
• Regional Capacity Building and Orientation Workshop
• The deployment of the youth changemakers to the project site in four ASEAN Member States.

The above activities will entail the complex coordination of logistics, for instance, booking venues, catering, printing training material and handouts, and arranging complex flights in particular during the deployment of the youths to the project sites.

• Liaise with a large number of participants, resources persons, trainers, CSOs/SEs partners (sometimes simultaneously)
• Monitor the community project implementation in four ASEAN Member States.

• With the guidance of the Head of Programme, write the result-oriented progress report and interpret financial documents for donor reporting in a timely manner.
• Analyse data to for progress reporting (narrative and financial) and identify any remedial action required to keep activities on track.
• Work closely with the programme support officer to prepare financial authorisation for expenditures to be approved and documentation in the prevailing budget system.
• Oversee project budget and contracts with vendors and service providers including financial reporting
• Synthesis of lessons learned and best practices in the implementation of the eMpowering Youth Across ASEAN initiative.
• Manage the administration and logistics aspects of community project showcase and evaluation.

• Attend to assigned tasks provided by the Head of Programme or the Executive Director as required.
• Support the Head of Programme to develop and design the new potential project for the ASEAN Foundation.

 

Job Requirements

1. A minimum of Bachelor Degree in International Development/Social Studies/Humanities/Communication/Business Management or related fields
2. At least two (2) years of relevant work experience (including internship experience), previous work experience with Civil Society Organisation and have experience in the community development program (i.e. volunteer work, internship) would be highly regarded.
3. Critical thinking and problem-solving skills
4. Excellent communication skills, responding to user needs in a prompt, courteous manner
5. Strong analytical skills, including the ability to analyze and organize data
6. Strong organizational and writing skills
7. Proficient in writing in English, knowledge of another ASEAN language other than Bahasa Indonesia
8. Proficient in Microsoft Word, Excel, PowerPoint and digital media

 

Any interested candidates should send their motivation letter together with CV and references no later than 31 October 2021 to recruitment@aseanfoundation.org with subject PC-EYAA

Only short-listed candidates will be contacted.