Yayasan Cipta is a non profit organization established in 2008 with expertise and long experience in advocacy, behaviour change, community mobilization, social marketing and social research. The expertise and broad experience of Yayasan Cipta are covering the area of health, environment including water, sanitation, hygiene, environmental conservations, Family Planning, Reproductive Health, infectious diseases, Mother and Child health, Nutrition. Yayasan Cipta’s vision is improving health literacy of Indonesian societies and become health advocates to improve quality of life. Please visits our www.yayasancipta.org.
At the moment Yayasan Cipta is in urgent need for :
Position Title: Finance and Administration Manager
Position Base: Jakarta – Indonesia. This position is designated for Indonesian citizen only.
GENERAL PURPOSE:
Reporting to the Executive Director, the Finance and Administration Manager (FAM) shall manage the Accounting, Financial and Administration of various financial/accounting activities in Yayasan Cipta in a day to day basis. Working closely with the Yayasan team and stakeholders, the FAM shall provide leadership and technical assistant overseeing all Yayasan Cipta’s activities.
POSITION RESPONSIBILITIES :
- Monitor overall management of Yayasan Cipta financial systems, including financial control, forecasting cash flow management, expenditures and reporting, review and supervise book keeping, banking and cash transactions, financial data.
- Manage and oversee the daily operations of the department including : month and end-year process, accounts payable/receivable, general ledger, funding allocation on payroll and benefits, revenue and expenditure variance analysis, capital assets reconciliations, account statement reconciliations, check runs, fixed asset activity, debt activity/payables
- Monitor and analyze accounting data and produce financial reports or statements
- Establish and enforce proper accounting methods, policies and principles to the entire organization
- Provide recommendations to Improve systems and procedures and initiate corrective actions
- Assign projects and direct finance team to ensure compliance and accuracy and to meet financial accounting objectives
- Establish and maintain fiscal files and records to document transactions
- Prepare accountable, thorough and detailed program budgeting on each proposal and each new business development attempt
- Reporting to management and the Board of Foundation, and providing advice how the company and future business decisions might be impacted
- Negotiate with Client/Donor on proposed budget as required and provide feedback with the internal management team.
- Prepare timely monthly financial forecast of each program activities, scheduled review meeting together with Program Manager.
- Prepare accountable Financial reporting requested of Yayasan Cipta and present in front on the Board Meeting and donor/s
- Monitor and update monitoring of each program budget, include preparing timely invoicing to donor/client based on each contracts/agreement/program.
- Monitor requisition for office supplies, equipment, other procurement and arrange for control of distribution and maintenance of appropriate inventory records.
- Ensure quality and competitive prices to all procurements of goods and services are obtained and in line with the procurement policy.
- Act as focal person on the finance matter and take full responsibility on the transactions and expenditures made
- Monitor and supervise travel arrangements of Yayasan Cipta team,
- Provide finance and administration support to the team including assist the team in trainings/workshop preparation
- Ensure all financial documents as well as supporting document of each project is kept in chronological order;
- Prepare on own initiative, correspondence, reports, evaluations and justifications, memos as required on general finance issues and keep in systematic order.
- Manage records of consultant’s work contract and overall responsibility for quality control of the financial (budget and acquittal) aspects of contracts (subcontracts, and consulting agreements).
- Take lead in the Annual Financial auditing process, reporting to the ED and Board Treasurer, starting from selection of independent auditor, agreement, actual audit process until reporting the result from independent Auditor
- Anticipate problems and bring to the attention of the Executive Director or Program Manager and make recommendations towards a solution.
- Implement and ensure respect of financial procedures and guidelines as well as monitor detect and report any financial irregularities within the daily operations of Yayasan Cipta.
Qualifications :
- Master degree in accounting from reputable University
- Possess advance skills in written and spoken English and Bahasa Indonesia
- A Minimum of 5 years hands on experience working as Accounting Manager, or Finance Manager in the development area, hands on experience in handling large and long term complex Development Programs from major International donors would be an advantage
- Ability to work effectively under highly demanding situations with minimum supervision. Efficient, competent and possess integrity
- Ability to prioritize in managing activities and assignments, make necessary adjustment as required
- Good interpersonal skills, team player, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery result
- Demonstrates ability to manage complexity, high attention to detail and accuracy
- Competent and accountable on Program Budget development, monitoring and reporting
- Ability to prepare and present department presentations with confident, concise and accountable
- Proficiency in MS Office, particularly Excel, Word, and Power Point. Experience with MYOB accounting software programs will be an advantage
- Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations
- Ability to direct and supervise
The closing date for application is 5th December 2021. This position is designated for Indonesia citizen only. Interested candidates shall submit their application letter and CV (max. 3 pages in MS Word format with maximum file size 150 KB) to recruitment@yayasancipta.org by quoting FAM— followed by your name/name of applicant as the subject. Only short listed candidates will be notified for interviews. Due to the immediate requirement for the position the interview shall be started as soon as suitable candidates being identified.
