Yayasan Plan International Indonesia Job Vacancy: Safety & Security Senior Officer

Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.  Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :

Finance Coordinator YEE         

ROLE PURPOSE

Safety & Security Senior Officer will be responsible to several Safety & Security works in Indonesia. He/she will also coordinate with Logistics & Procurement Manager and Operations Director for Safety & Security report, arrange and update Yayasan Plan International Indonesia on Emergency Communication Tree at CO level, conduct Safety and Security training and drill country wide, arrange for Safety & Security assessment and Emergency Response assessment for NFI distribution coordination with Emergency Response Manager and HRP Logistics Officer for distribution arrangement from safety and security point of view.

DIMENSIONS OF THE ROLE

1.   Safety & Security Update

• Active to update safety & security matters to all YPII staff
• Update & Share Safety & Security SOP/  Policy to all YPII staff
• Coordination with Security Focal Points in each offices for  update Safety & Security update including local security briefing and information needed to update monthly safety and security report to RH
• Prepare & update Safety & Security Pack  for international and local visitors             

2.  Training & Drills

• Conduct periodical Safety & Security drills (emergency phone tree, first aid &   fire/earthquake evacuation drill), HEAT Training, Safety & Security Training coordination with PIA  Offices
•    Conduct Safety & Security briefing for international visitors
•    Facilitate annual security guards and driver training

3.  Safety & Security assessment and Reporting

• Conduct SRA (security risk assessment) for CO, field offices and facilities. Ensure mitigation plans are followed up and adequately resourced.

• Involve in proposal development to ensure adequate budget in Safety & Security
• Monthly check to facilities and fleet to ensure adequacy and availability of safety equipment
• Safety & Security quarterly & annual  report
• Facilitate annual security guards and driver training
• Submit quarterly and annual safety & security report to CMT and GH (incident/ lost report, management action, country security plan)
• As one of focal point for CAMMS online, an incident report system in coordination with other focal points (HR, IT, Safeguarding, Risk and Compliance)
• Ensure full compliance to safety and security policy and standards across the organization
• Update annually on Country Security Report

ACCOUNTABILITIES

• To ensure all offices comply with Safety & Security Policy
• To ensure All YPII staffs complete mandatory training safety & security
• Actively updated safety & security issues to all YPII staff

KEY RELATIONSHIPS

Internal

1. Logistics & Procurement Manager; Direct report (Supervisor)
2. Logistic Officer; Supervise
3. Finance Department; Payment process
4. Procurement Specialist, Procurement Officer; Coordination.
5. Project Staff; Coordination
6. Admin PSO & PIA Office; Coordination
7. Communication; Coordination
8. IT; Coordination

External

1. Vendors; maintain relationship
2. Partners; contract management

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Bachelor degree in Management, Economic, Administration or any related field.
• At least 4 years of experience in the related field is require for this position.
• Preferably senior staff specialize in safety and security
• Strong planning and organizing
• Leadership skills
• Proactive and initiative
• Good interpersonal and communication skills
• Good negotiation skills
• English fluency

Desirable

• Experience with Emergency Response will be preferable.

PLAN INTERNATIONAL'S VALUE IN PRACTICE

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.  

PHYSICAL ENVIRONMENT

Based at CO, office with at least 40% travel to PSO, PIA and projects areas, vendor offices and partner organization both in office, on the field and during humanitarian settings.

LEVEL OF CONTACT WITH CHILDREN

Low contact: Rarely interaction with children

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by click  https:// tinyurl.com/SafetyandsecuritySO now not later than May 22, 2022