Yayasan Plan International Indonesia Job Vacancy: Logistics Coordinator

 Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.  Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :

Logistics Coordinator        

Admin & Logistic Coordinator will be responsible to several Administration & Logistics works. He/she will also coordinate with Logistics & Procurement Manager for Office Management, arrange Plan International Indonesia tax exemption regularly, arrange visa application for staff and prepare invitation letter for visitors including support documents needed, asset management, inventory/ NFI stocks. Coordination with Logistics Officer for Logistic arrangement including manage NFI Warehouse stock update.


1.   Asset Management

  • Register new asset upload to share drive for all YPII  assets
  • Maintain and record all YPII assets  Tracking & monitoring all YPII assets
  • Prepare documents and schedule for annually physical  check asset
  • Leading the disposal asset process based on lifetime  usage, project end or office closure
  • Coordination with Fleet Manager for vehicle  maintenance and disposal
  • Coordination with L&PM, PSOM & PIAM for vehicle  planning

2.  Office Management

  • Ensure all office facilities are properly, neat & function  Manage Office Supports (OB, Receptionist, Security &  Engineering)
  • Maintain communication with landlord, compound  community)
  • Maintain legal office documents
  • Active to update information related office  arrangement (eg. office cleaning & maintenance,  meeting room usage)
  • Coordination with logistics officer in project/PIA  offices for logistics matters
  • Create PR for Operations Department
  • Maintain monthly billing/ invoices for CO office
  • Visitor arrangement coordination with Logistics Officer  & host
  • Archiving/ Filing lease agreement

3.    Warehousing

  • Liaison with warehouse management for day to day  operations
  • Coordination with HRP Logistics Officer for warehouse  activities
  • Compilation warehouse report & annually warehouse  physically check
  • Monitoring & update warehouse rent & performance  Coordination with procurement for incoming goods
  • Manage stock movement and shipping to response  area
  • Leading the process of disposal, replenish, packing &  unpacking
  • Audit annual check
  • Update NFI price list to Finance Department for  depreciation

4.   Organization Legal Documents & Filing

  • Manage and update YPII legal document: domicile letter (surat domisili), foundation deed (akta pendirian yayasan), foundation register sign (tanda daftar yayasan), foundation activity permit (izin kegiatan yayasan)
  • Record and filing lease agreement, office building insurance, third party contract (general services, security guards, office equipment rental and maintenance)
  • Arrange visa application for staff and prepare invitation letter for visitors including support documents needed


  • To ensure all office facilities and environment work properly
  • Maintain relationship with vendors (warehouse, transporter, building maintenance, etc)
  • To ensure YPII asset record and well maintain coordination with Logistic Officer
  • Actively coaching and monitoring Logistic Officer performance



  • Logistics & Procurement Manager; Direct report (Supervisor)
  • Logistic Officer; Supervise
  • Finance Department; Payment process
  • Procurement Specialist, Procurement Officer; Coordination.
  • Project Staff; Coordination
  • Admin PSO & PIA Office; Coordination
  • Communication; Coordination
  • IT; Coordination


  • Vendors; maintain relationship
  • Partners; contract management



  • Bachelor degree in Management, Economic, Administration or any related field.
  • At least 3 years of experience in the related field is require for this position.
  • Preferably senior staff specialize in Logistic & supply chance
  • Strong planning and organizing
  • Good knowledge of asset management, warehouse management and logistic in emergency
  • Leadership skills
  • Proactive and initiative
  • Good interpersonal and communication skills
  • Good negotiation skills
  • English fluency


  • Experience with SAP Procurement will be preferable

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.  

Based at CO, office with at least 40% travel to PSO, PIA and projects areas, vendor offices and partner organization both in office, on the field and during humanitarian settings.

Low contact: Rarely interaction with children

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by click  https://tinyurl.com/Logistikcoordinatorplan now not later than May 12, 2022

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