Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :
1. Asset Management
- Register new asset upload to share drive for all YPII assets
- Maintain and record all YPII assets Tracking & monitoring all YPII assets
- Prepare documents and schedule for annually physical check asset
- Leading the disposal asset process based on lifetime usage, project end or office closure
- Coordination with Fleet Manager for vehicle maintenance and disposal
- Coordination with L&PM, PSOM & PIAM for vehicle planning
2. Office Management
- Ensure all office facilities are properly, neat & function Manage Office Supports (OB, Receptionist, Security & Engineering)
- Maintain communication with landlord, compound community)
- Maintain legal office documents
- Active to update information related office arrangement (eg. office cleaning & maintenance, meeting room usage)
- Coordination with logistics officer in project/PIA offices for logistics matters
- Create PR for Operations Department
- Maintain monthly billing/ invoices for CO office
- Visitor arrangement coordination with Logistics Officer & host
- Archiving/ Filing lease agreement
3. Warehousing
- Liaison with warehouse management for day to day operations
- Coordination with HRP Logistics Officer for warehouse activities
- Compilation warehouse report & annually warehouse physically check
- Monitoring & update warehouse rent & performance Coordination with procurement for incoming goods
- Manage stock movement and shipping to response area
- Leading the process of disposal, replenish, packing & unpacking
- Audit annual check
- Update NFI price list to Finance Department for depreciation
4. Organization Legal Documents & Filing
- Manage and update YPII legal document: domicile letter (surat domisili), foundation deed (akta pendirian yayasan), foundation register sign (tanda daftar yayasan), foundation activity permit (izin kegiatan yayasan)
- Record and filing lease agreement, office building insurance, third party contract (general services, security guards, office equipment rental and maintenance)
- Arrange visa application for staff and prepare invitation letter for visitors including support documents needed
- To ensure all office facilities and environment work properly
- Maintain relationship with vendors (warehouse, transporter, building maintenance, etc)
- To ensure YPII asset record and well maintain coordination with Logistic Officer
- Actively coaching and monitoring Logistic Officer performance
Internal
- Logistics & Procurement Manager; Direct report (Supervisor)
- Logistic Officer; Supervise
- Finance Department; Payment process
- Procurement Specialist, Procurement Officer; Coordination.
- Project Staff; Coordination
- Admin PSO & PIA Office; Coordination
- Communication; Coordination
- IT; Coordination
External
- Vendors; maintain relationship
- Partners; contract management
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- Bachelor degree in Management, Economic, Administration or any related field.
- At least 3 years of experience in the related field is require for this position.
- Preferably senior staff specialize in Logistic & supply chance
- Strong planning and organizing
- Good knowledge of asset management, warehouse management and logistic in emergency
- Leadership skills
- Proactive and initiative
- Good interpersonal and communication skills
- Good negotiation skills
- English fluency
Desirable
- Experience with SAP Procurement will be preferable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
