Job vacancy: Finance / Filing Officer

 Job vacancy: Finance / Filing Officer


The Embassy of Switzerland in Indonesia is the official representation of Switzerland and covers all matters concerning diplomatic relations between the two countries. It represents Swiss interests in the areas of political, economic and financial affairs, legal arrangements, science, education and culture. The Embassy promotes the Swiss economy in Indonesia, Swiss exports and tourism. It implements the Swiss economic cooperation and development strategy in Indonesia. The Ambassador is also accredited to the Association of Southeast Asian Nations (ASEAN) and to Timor-Leste. The Embassy is actively involved in implementing the ASEAN-Switzerland Sectoral Dialogue Partnership.


In order to strengthen our team, we are currently looking for an Indonesian national for the position as a Finance / Filing Officer.


Financial Accounting

-          Daily preparation and posting of all accounting vouchers

-          Maintain accounting ledgers (GL/AP/FA) in ERP systems

-          Maintaining and online filing of all ledgers, journals vouchers etc.

-          Prepare monthly closing of the embassy’s accounts

-          Prepare quarterly budget monitoring reports for the management

-          Produce narrative quarterly analysis of the office expenses

-          Prepare ad-hoc analysis as requested by the expatriate Head of Operations


Filing Management

-          Maintain the electronic and physical systematic filing structure to ensure that files and documents can be promptly retrieved and made available to users as and when required

-          Open new files and folders in the records systems

-          Provide access to historical records on current business matters and files

-          Provides information in relation to records management

-          Perform achieving within the representation and transfers records to head office

Our selection criteria:


-          BSc/BA in Accounting, Finance or relevant field, CPA is a strong advantage

-          Very good command of written and spoken English/Bahasa, knowledge of German and / or French is an added value


-          Min. 5 years professional experience as an accountant; work experience as an auditor would be an advantage

-          Familiar with computer based financial systems (e.g. SAP)

-          Work experience in a diplomatic mission or international organization would be an advantage

Other skills

-          Proficient in the use of MS Office (Outlook, Excel, Word)

-          An analytical mind, comfortable with numbers

-          Excellent communication and people skills

-          Able to meet deadlines while remaining organized and accurate


We offer a 1-year contract with possible extension, excellent working conditions as well as a competitive salary (IDR 16.6 - 23.8 Mio. per month) with above-average social benefits in a dynamic and international environment.


Interested candidates who fulfil our selection criteria are requested to submit the required application form (see our website) along with a motivation letter by e-mail (subject line: Finance / Filing Officer)



Only shortlisted candidates will be contacted for an assessment.


Application Deadline: 15.05.2022




Kind regards,



Happy Dwi (Mr.)


Embassy of Switzerland in Indonesia

Jl. H.R. Rasuna Said Blok X 3/2, Kuningan, Jakarta 12950
Tel. 021 5256061 (ext. 850358) Fax: 021 5202289

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