Event Facilitator
Job Description
JOB TITLE: Event Facilitator (2 positions)
JOB LOCATION: Jakarta, Indonesia
REPORTS TO: Operations and Event Coordinator
PROJECT: United States Agency for International Development (USAID) Global Health
Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in Indonesia
OVERVIEW:
The USAID-funded Global Health Supply Chain-Procurement & Supply Management project (GHSC-PSM) is being implemented by Chemonics International. The focus of the project in Indonesia is to provide technical assistance in supply chain management to the Ministry of Health for HIV, TB, and laboratory commodities, in support of the national HIV/AIDS and TB programs in the country. At the national level, the project supports the Directorate of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB), the Directorate of Quality and Health Services Accreditation (Laboratory services), and the Directorate of Public Medicine and Health Supplies. At the provincial level, the project provides support to Jakarta and Papua provinces.
SUMMARY:
The short-term Event Facilitator will be primarily providing support in facilitating event for virtual event as well as as PIC for offline event. This position will be responsible as PIC, collecting reviewing and compiling data of participants until required document is ready for payment. This position will work closely with Operations Team and Finance Team. This position will report to the Operations & Event Coordinator of the GHSC-PSM Project in Jakarta.
RESPONSIBILITIES:
Responsibilities may include, but are not limited to, the following:
- As PIC an Event by facilitating the event
- Create google form and/or meeting link
- Make Screen Shot Virtual Meeting, from starting, during and closing
- Prepare Attendance List and download responses
- Collect participant data, NPWP/KTP and Bank Account information
- Prepare and Manage Benefit Communications
- Follow up and close coordination with Operations Team
- Follow up with Finance Team (back & forth) regarding Communication Benefit
- Report to Operations & Training Coordinator
- Others task may be assigned regarding event management
QUALIFICATIONS:
· Bachelor’s Degree in ICT or business administration.
· Fresh Graduates are welcome
· Demonstrated understanding and Familiar with Virtual Meeting platforms: Zoom, Skype, MS. Teams, Google Meet, Google Drive, Dropbox
· Having a PC with above applications
· Computer literacy with demonstrated use of word processing, database and presentation software (Word, Excel, Power Point).
· Excellent organization and time management skills, and strong attention to details.
· Passive writing and communication skills in both Bahasa Indonesia and English.
LOCATION OF ASSIGNMENT:
The location of assignment is in Jakarta
SUPERVISION AND DIRECTION:
The Event Facilitator will be supervised by the Operations and Event Coordinator or his/her Designee.
LEVEL OF EFFORT:
Short Term – Individual Contractor Service Agreement (ICSA) – for maximum 20 days per month for 5 months with possibility extension
Duration of the contract
The Duration of Short-term Contract up to December 2022, subject to extension.
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with E-mail subject: Short-term EF – your Name
DEADLINE:
July 15th, 2022
No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.
