Program Quality, Development & Partnership Director - Jakarta Based
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia was established as a national entity of Plan International in Indonesia. YPII is currently implementing it's Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programs and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of the VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful, and sustainable.
The Programme Quality, Development & Partnership Director is a strategic and critical post to ensure that Plan Indonesia stays relevant, impactful, and financially sustainable. This post plays a central role in ensuring that Plan Indonesia’s development program and influencing are relevant to the needs of children and young people, especially girls and young women, in Indonesia, and the common agenda of development actors and donors. This post is designed to ensure that Plan Indonesia and all its staff, youth champions, and volunteers are able to show evidence of Plan Indonesia’s programs and influencing impact. We envisioned that this post would strengthen Plan Indonesia’s position as the strategic partner of choice of key development and humanitarian stakeholders. Lastly, the post is a crucial element to realize Plan Indonesia’s ambition to be a learning organization.
DIMENSIONS OF ROLE
- The post holder reports to the Executive Director of Plan Indonesia
- This position is part of the Country Leadership Team (CLT) and plays a key role in ensuring the achievement of CS5
- The post holder will be accountable for the quality assurance of the development and reporting of Plan Indonesia’s programs, which are gender transformative and child /youth-centered, in coordination and collaboration with the Programme Implementation Director. There is a focus on strategic partnerships, learning, and innovations for developing a more coherent cross-thematic, tech-savvy, and nexus (development-humanitarian) programming.
- S/he will play a key role, together with the ED, and supported by the Partnership Cluster, in external engagement to position with strategic partners such as government, allies and major donors, youth organizations, private sectors, institutions, universities, both local and international, including other Plan International NOs, Regional Hub, and Global Hub.
- The post holder contributes to the achievement of management objectives and to YPII’s regional and global agendas, as well as adherence to YPII’s policies especially related to Safeguarding Children and Young People and Gender and Social Inclusion (GESI).
- S/he will have 6 direct reports and manage some departmental budget
- The role requires strong conceptual and analytical thinking, high ability to communicate effectively with a diverse range of stakeholders, openness and appetite for learning, as well as understanding of the importance of compliance.
KEY ACCOUNTABILITIES
Quality Assurance of CS5, Programme Delivery and Grant Management
- Lead CS5 reporting, review and evaluation as well as annual plans and quarterly and annual reporting according to CS5, ensuring coordination of all relevant internal stakeholders.
- Provide oversight with the establishment and maintenance of monitoring and evaluation (M&E), accountability and information-management systems, as well as research and learning processes and products to inform adaptive management and promote thought leadership.
- Provide oversight to ensure grants reports and evaluation are of high quality and submitted timely
- Promote understanding and adherence of all units to Plan’s management standards, and coordinates the reporting of these standards
- Work together with the other Departments to ensure that projects are being managed according to Plan Indonesia’s business process
- Work with the CLT to foster and champions a culture of evidence gathering and learning across the organisation
Programme Development and Innovation
- Provide oversight the development of high-quality, competitive and impactful proposals, contributing to gender transformative changes and sustainable and measurable impacts on the lives of CAY especially girls and their communities.
- Direct the innovation of new program development and solicit inputs for the same both internally and externally;
- Lead the collaboration with the Resource Mobilisation Department to access new business development through innovative financing mechanisms
- Lead the Partnership Cluster and work together with other CLT members and advisors to analyse current industry trends to identify new product development to strengthen Plan Indonesia’s financial sustainability
Leading Strategic Partnership
- Define Plan Indonesia’s Partnership Strategy
- Oversee that all departments/units establish good practices of partnership management aligning with Plan’s Guidelines for Building Better Partnership, and following Plan Indonesia’s business process, from partner assessment process, contracting to reporting, capacity building and evaluation of partnership
- Provide strategic direction for partnerships with governments, private sectors, major donor, youth organisations, universities, institution, partner agencies, local and international NGOs; and National Offices, Global initiatives relevant to programme needs
- Together with Programme Development Manager, establish and maintain liaison and represent Plan Indonesia
- Provide oversight and support to the Partnership Cluster to ensure good coordination amongst all department with key external stakeholders
- Provide support to others in related to partnership management, including overseeing conflict resolution
- Represent Plan Indonesia in the Global Program Network and other networks and meetings as directed by the Executive Director
Team Management
- Ensure team’s performance objectives are well defined and aligned with the organisation’s objectives and CS5; and that they are timely monitored using Plan International’s performance management system and other tools.
- Ensure that team members are adequately supported in their work and their development needs are identified and met.
- Ensure that the team budget is developed, implemented and monitored in a timely manner.
- Delegate responsibilities among the team members in a balanced way to ensure quality outputs and support provided in terms of regular feedback, coaching, mentoring to develop professional capacity and performance of the team.
- Encourage team members to strengthen collaboration and coordination with other departments and other internal and external key stakeholders
- Lead the PQDP team by fostering a team environment that nurture ideas, promotes learning, appreciates risk taking measures and creativity, values data and facts; and strives for excellence and co-creation/collaboration.
Providing effective leadership and decision making, as part of Country Leadership Team (CLT)
- Contribute to the collective and informed decisions made by the CLT on major issues related to organisational and programme development, financial sustainability and impact.
- Ensure good stewardship of financial and non-financial resources to achieve YPII’s goals, mission and mandate.
- Together with the other CLT members, ensure that Plan Indonesia complies with all Plan International’s principles, policies and protocols
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Social Inclusion (GESI)
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIP
Internal relationship
- Supervise, guide and support all managers under Program Quality, Development & Partnership Department to ensure quality programme delivery. (High)
- Working with other Directors who are part of CLT members to make strategic decision and plan, key advocacy and programme governance. (Medium)
- Working with CMT and Board of Management to provide quality information for the Governing Board. (Medium)
- Coordinate with Plan International NOs, Regional Hub, and Global Hub in initiatives relevant to organizational needs. (Medium)
External relationship
- Government Authorities: ensuring effective partnership and good relationship. (High)
- Donor Agency: establishing and maintaining liaison and representing YPII. (Medium)
- All strategic partners like partner organizations, private sector associations, research centers, national foundations, international organizations, youth organizations, institutions, universities, and other entities who are working on similar issues : representing YPII in the International NGO network & partnership possibility. (High)
TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE
Essential
Education, Technical Skills, Knowledge and Experience
- Master’s degree in development studies or other relevant subjects, or substantive experience
- 10 years of experience in Senior Management position in leading complex and large program development and its implementation in national or international development organisation
- Proven and demonstrable experience of proposal development, securing multi-year, multi-million Euro/Dollar grants
- Strong skills in turning ideas into fundable proposals
- Having substantial experience in supervising large projects, ideally through/with partners, including budget management, monitoring and evaluation, and quality project reporting
- Proven experience in initiating or developing program in Indonesia context especially with children and youth as the target group.
- Proven experience in building and maintaining strategic relationships with a wide range of stakeholders, from NGOs partners, donors, government, youth organisation, and private sector
- Have a good understanding of M&E and knowledge management to facilitate organisational learning
- Sensitive and open to both humanitarian and long-term development approaches
- Good understanding of gender transformative approach, gender and inclusion, and child rights
- Experience in working on advocacy and influencing
- Good track record in building, managing, and leading a large team
- Understanding of Indonesia Government policies, laws, and institutions in gender equality, and youth empowerment sector/field
- Fluency in English and Bahasa Indonesia (written and verbal)
Personal Attributes
- Having a broad vision aligned to a keen strategic mind
- Have strong entrepreneurial spirit: willingness to experiment, take measured risks and try unconventional methods to achieve impacts/goals
- Have a strong interest in data and data analysis: able to detect patterns and shifts in the market
- Driven and focused to achieve targets
- Resilient and having the ability to adapt to changing environment and competing priorities
- Communication skills: being persuasive and convincing; ability to negotiate, persuade and influence
- Interpersonal skills: showing understanding of others, building rapport and managing emotions effectively
- Demonstrated skills in timely problem-solving and decision making
- Affinity to work with and for children and young people.
- Willingness to travel in remote areas and overseas (if opportunity arise)
Desirable
- Experience working in the field of child rights and gender equality and youth movement.
- Experience of tendering, and developing large scale commercial programmes
- Experience of partnership brokering
- Experience in working with the private sector
- Coaching experience
- Relevant overseas experience would be useful.
- Experience in initiating new program focusing on children, adolescent and youth in Indonesia
- Experience in or familiarity with sponsorship program management is desirable but not mandatory
- Experience in working for a Yayasan/foundation
YPII Values in Practice: LeT'S ACT
Lasting impact
We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.
Equal, inclusive, empowering
We respect all people, value differences, and promote equality across our programs and workplaces.
Transparent & accountable
We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders
Smart & lifelong learning
Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.
Adaptive & innovative
We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.
Collaborative
We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.
Taking Measured-Risk
We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.
PHYSICAL ENVIRONMENT
Typical office environment in Jakarta, with frequent travels to the field and some travel
LEVEL OF CONTACT WITH CHILDREN
Medium contact: few interaction with children and young people.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.
Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
